Tendering Coordinator at IGPES Group

IGPES Group is one of the fastest growing conglomerates in Sub-Saharan Africa, with interest in Oil & Gas, pressure vessel fabrication, pipeline construction, Operations and Maintenance/ Asset Management, Project Management Services, Engineering, Procurement/Supply Chain Management, Product Line Development Installation and Commissioning. Brown fields development, Modification and Installations, Shut downs, Tie-ins and Commissioning service of Oil and Gas facilities.

We are recruiting to fill the position below:

Job Title: Tendering Coordinator

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Description
The job description will typically include the following responsibilities:

• Collaborate with various departments, including sales, legal, and finance, to gather the necessary information and documentation required for tender submissions.
• Compile all the necessary documents, including technical specifications, pricing details, project plans, and other supporting materials, to create a comprehensive tender proposal.
• Ensure that all documents are accurate, complete, and submitted within the specified deadlines.
• Coordinate the submission of tender proposals, both electronically and physically, ensuring compliance with all tender requirements and formatting guidelines.
• Maintain a tracking system to record and monitor all submissions and their respective deadlines.
• Assist in the evaluation of tender submissions by organizing evaluation meetings, preparing evaluation reports, and supporting the tender evaluation committee in their decision-making process.
• Collaborate with internal stakeholders to address any clarifications or queries raised during the evaluation phase.
• Collaborate with the legal and procurement teams to support contract negotiations with clients or external vendors. Review and analyze contract terms and conditions, identify any potential risks, and ensure compliance with company policies and legal requirements.
• Maintain a comprehensive database of tender documents, templates, and previous submissions for future reference and knowledge sharing.
• Continuously update the database with new tenders, amendments, or modifications.
• Conduct market research to identify potential tender opportunities, monitor industry trends, and gather intelligence on competitors' bidding strategies.
• Stay updated with relevant regulations, policies, and procurement practices that may impact the tendering process.
• Develop and maintain relationships with key stakeholders, including clients, vendors, and internal teams, to facilitate effective communication and collaboration during the tendering process.
• Act as a point of contact for all tender-related inquiries.
• Identify areas for process improvement within the tendering function and propose strategies to enhance efficiency, quality, and success rates.
• Ensure compliance with all relevant laws, regulations, and company policies throughout the tendering process.
• Any other duties as maybe required by management.

Qualifications

• B.Sc. / HND Degree with 5 - 7 years prior experience as a tendering coordinator
• Previous experience in vendor management will be an added advantage
• Possesses strong communication skills
• Must have excellent analytical thinking skills and problem solving abilities.

Application Closing Date
31st July, 2023.

Method of Application
Interested and qualified candidates should send their Resume to: [email protected] using the Job Title as the subject of the email.