Global Subaward Coordinator, Global Operations Africa at Population Services International (PSI)

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

There are over 7,000 “PSI’ers” around the world. It’s a motivated group of entrepreneurs and professionals with a diverse range of backgrounds all the way from the medical industry to the music business, all with unique skills we bring to the job.

We are recruiting to fill the position below:

Job Title: Global Subaward Coordinator, Global Operations Africa

Job ID: 2023-3713
Loaction: Abuja
Category: Global Operations
Work From Almost Anywhere Status: Not Applicable
Reports to: PSI Nigeria and PSI Kenya Directors of Administration and Finance

Description

• We seeks a Global Subaward Coordinator to manage and monitor a portfolio of subawards under several global projects to ensure financial and contractual compliance.
• PSI implements projects in Nigeria and Kenya focused on a wide range of health areas including Sexual and Reproductive Health, HIV/AIDS, and Adolescents and Youth.
• PSI often works closely with local subrecipient partners to implement activities in order to maximize health impact and ensure sustainability, and PSI’s subaward portfolio is continuing to expand based on strategic objectives.
• The Global Subaward Coordinator is a unique and dynamic position that is global in scope.
• This Global Subaward Coordinator will initially manage subawards under several global projects in Nigeria and Kenya (with the potential for international travel to Kenya to conduct annual subaward site visits as needed). However, there is also potential for this position to provide support to additional countries within Africa as needed.

Your Contributions

• Review and process subrecipient financial reports against budgets, including validating expenditures through a sampled review of supporting documentation, identifying internal control weaknesses and disallowed or questioned costs, and preparing financial report review checklists, invoice testing forms, and management letters. Liaise with Financial Analysis and Program Management team at HQ to confirm reconciliation of subrecipient actual expenditures compared with advance payments and clearing of cash balances. 40% of Time
• Conduct subaward monitoring site visits, and update risk-based subaward monitoring and capacity building plans, on a regular basis. Implement subaward management tools, templates, methods; and processes developed by PSI's HQ Grants and Contracts Department. Coordinate closely with Program Management and Global Project leads at HQ to confirm documented correlation between subrecipient financial expenditures and subrecipient programmatic reporting. 30% of Time
• Collect and file essential subaward documentation (e.g., pre-award assessments, selection and negotiation memos, reports, site visits reports, monitoring plans, financial report review checklists, invoice testing forms, management letters, important email communications, pre-closeout letters, closeout checklists, modifications, etc.) and ensure compliance with all requirements stipulated in each subaward. Respond to subaward-related audit requests as needed. 30% of Time
• Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What are we Looking for?

• Bachelor's Degree (or international equivalent) in a related field
• At least 1 year of related experience. Equivalent combination of relevant education and experience may be substituted.
• Demonstrated experience and in-depth knowledge of subaward management.
• Proficiency in Excel.
• Meticulous attention to detail with a commitment to producing accurate and quality work.
• Ability to work professionally and independently in a fast-paced environment.
• Customer service oriented.
• Ability to prioritize and manage multiple tasks.
• Pro-active and be able to manage time well.
• Strong verbal and written communication skills.
• Fluency in written and spoken English.

The Candidate we Hire will Embody PSI’s Corporate Values:

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
• Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
• Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• References will be required. The successful candidate will be required to pass a background check. Must be authorized to work in Nigeria.
• PSI will not consider work visa sponsorship for this position.
• PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.