Personal Assitant to the Managing Director at U-Connect Human Resources Limited

U-Connect Human Resources Limited is a wholly owned Nigerian company with its head office in Lagos, Nigeria. Established in 2004, with an aim to transform your business into customer centers through our innovative Human Resources and pro-active Customer care solution. The firm offers an array ofservices; personnel outsourcing, recruiting, customer services, quality management solutions, outplacements, and payroll administrations. We draw our competitive strengths from partnerships with global firms in Europe, UAE and Africa, as we engage cutting edge techniques, and highly skilled professionals to provide cost effective solutions, designed to enhance our client's corporate strategy and performance

We are recruiting to fill the position below:

Job Title: Personal Assitant to the Managing Director

Location: Lekki, Lagos
Employment Type: Full-time

Responsibilities

• Complete a broad variety of administrative tasks for the MD including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings, etc.
• Plan, coordinate, and ensure the MD’s schedule is followed and respected.
• Provide “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the MD’s time and office.
• Manage the schedule and workload of the MD, ensuring that She is adequately prepared for meetings. Where appropriate, prepare the meeting agenda and provide needed background information to the MD.
• Brief the MD on their daily schedule and ensure they arrive on time and the location of the event.
• Provide a bridge for smooth communication between the office of the MD and internal departments.
• Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities and follow up appropriately.
• Arrange travel and logistics including booking flights, car rental, and hotel accommodations.
• Arrange logistics for visitors, coordinate conference calls, transcribe notes and type correspondence.
• Arrange meetings, provide needed background information, and complete expense reports for reimbursement after the trip.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the Bank.
• Provide general administrative tasks such as answering phones, faxing, mailing, filing, and photocopying.

Requirements

• A First Degree from a reputable higher institution.
• A minimum of 5 years of experience in a similar role.
• Experience supporting C-Level Executives.
• Must be a Female ( for gender balancing)
• Age range: 28-35 years

Skills:

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Flexible, self-motivated, and proactive
• Demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Ability to work under pressure and deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
• Good written and verbal communication.
• Ability to exercise diplomacy, discretion, and maintain confidentiality.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Salary
N120,000 - N150,000 / Month.

Application Closing Date
1st July, 2023.