Human Resources Assistant at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant

Location: Abuja
Employment Type: Contract
Contract term: 6 months renewable.

Major Responsibilities
Facilitating staff movement, Visa, and accommodation bookings:
Support HR department in movement, visa, and accommodation management. He/She is;

• Follow-up visa obtention of visitors and expatriates at the immigration services;
• Responsible for follow-up in collaboration with the Project Admin manager or HR Supervisors for the renewable for stay permitted for all the expatriates;
• Does all flight bookings of international and National flights for all staff;
• Liaise with Logistics in updating the mission movement board and movement tracking sheets on a weekly basis.
• Arrange for hotel or guesthouse accommodation bookings for visiting staff in Abuja;
• Does monthly tracking of all flight and hotel bookings;
• Liaise with logistics and finance to ensure that ALIMA visitors are provided a phone, airtime, sim card, modem (for field visits), spare keys, per diem and security envelope on arrival.

Administrative Management:

• Does all official letters, mission orders, etc at the Coordination level;
• Receive the office newspapers and magazines;
• Ensure proper filing of all staff’s documents physically and on the drive;
• Liaise with other departments to organize staff send-forth, meetings, workshops, team building etc.
• Can be call to assist the various fields in some recruitments;

Rereporting Responsibilities

• Travel Information Tracker
• Expatriate visa status tracker
• Staff Contact List
• Movement Tracking sheet
• This job description is not intended to be all-inclusive and the employee is expected to perform other related tasks as required and assigned.

Qualifications

• Minimum of HND in HR, Business Administration or related field of study from a recognized institution, or equivalent work experience.

Experience and Skills:
Essential:

• Strong office administration experience or front office experience in a busy environment.
• Minimum one-year working experience in a similar role.
• Strong verbal and written communication skills.
• Excellent attention to detail, multitasking and organization skills.
• Self-motivated, able to work independently, responsible, and accountable.
• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
• Excellent computer skills in Word, Excel, PowerPoint and Outlook. Capacity for analysis, synthesis, and reporting of large amounts of information

Language:

• English is mandatory (written, read, spoken)

Application Closing Date
18th July, 2023.