Finance & Administrative Assistant at HarvestPlus - International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

The International Institute of Tropical Agriculture, on behalf of HarvestPlus, is recruiting to fill the position below:

Job Title: Finance & Administrative Assistant

Location: Ibadan, Oyo
Job Type: Full-time

Description

• Responsible for the preparation of Payment Requisition Memos and obtaining the necessary approvals before presenting them to the Finance Manager for payment.
• Responsible for collation of adequate transaction/activity supporting documents from staff, partners, vendors, and collaborators to ensure completeness and accuracy.
• Assist with sourcing for quotations and raising of LPOs for the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained.
• Book cash advances for staff and process the advance retirement accordingly (on Oracle Suite).
• Responsible for the coordination of travel logistics such as hotel reservations, flight tickets, and airport pickups among others.
• Maintains an up-to-date record of all inventories and regularly checks that these are secure and well maintained whilst keeping track of all receipts and issues.
• Responsible for all administrative functions to ensure smooth office operations and program implementation.
• Coordinate and collate Timesheets from all staff at the end of every month while maintaining excellent interpersonal relationships with vendors and other stakeholders.
• Ensure that assets are received, registered in the assets register, and tagged, and ensure disposal of assets is carried out according to existing policies.
• Ensure an effective maintenance system for all office equipment, including photocopiers, computers and their networks, printers, etc.
• Support the coordination of internal and external or technical meetings, workshops, and seminars, including all travel and accommodations arrangements.
• Assist in supervising the drivers and making travel arrangements for staff while ensuring the availability of office stationery and equipment at all times.
• Periodically monitor vehicle logbooks concerning maintenance and fuel consumption.
• Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Requirements
Qualifications:

• B.Sc / HND in Finance, Accounting, Business Administration or related field with a minimum of three (3) years experience performing similar role in a well-structured environment.

Competencies:
The ideal candidate must:

• Be experience in the use of Microsoft Word, Outlook, Excel, Access, PowerPoint, and SharePoint.
• Have solid composition, grammar, and proofreading skills with the ability to compose routine correspondence; excellent oral and written English language skills.
• Demonstrate experience in accounting software, especially oracle ERP and other ERPs.
• Have high degree of attention to details and the ability to use personal initiative while seeking new and effective ways to achieve better results.

Benefits

• We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
28th July, 2023.