Procurement, Admin, and Logistics (PAL) Assistant at Search for Common Ground (SFCG)

Search for Common Ground (SFCG) is an international non-profit organization that promotes the peaceful resolution of conflict. With headquarters in Washington, DC and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict - away from destructive approaches towards cooperative solutions. With more than 600 staff worldwide, Search implements projects in more than 30 countries across the globe.

We are recruiting to fill the position below:

Job Title: Procurement, Admin, and Logistics (PAL) Assistant

Location: Delta
Employment: Type Full-Time

Roles and Responsibilities

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
• General administrative tasks like filing, scanning, photocopying, faxing, and answering phones.
• Welcome guests and visitors at the reception.
• Keep tab of the clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with a supervisor.
• Facilitate the purchase of office supplies. 
• Ensure that office equipment is kept in good condition.
• Support in the management of petty cash.
• Work closely with vendors during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Maintain office files.
• Carry out terrorist checks.
• Ensure that SFCG’s inventory list is updated on regular intervals

Qualification

• A minimum of HND / BA / BSc holder with a good knowledge of admin functions
• Previous experience as an Admin & Logistics Assistant or similar experience 
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;

Core Competencies:

• Demonstrate integrity and promote SFCG values and ethical standards;
• Promote the vision, mission, and strategic objectives of SFCG.
• Demonstrate capacity to adapt to a multicultural context, and tolerance and respect to issues related to gender, religion, race, and nationality.
• Treats all people fairly without favoritism and solves problems in collaborative ways.

Required Skills and Experience:

• A pleasant demeanor
• An attitude of honesty and integrity
• The ability to identify and solve problems on an immediate basis
• Fluency in oral and written English is essential;
• Good knowledge of other local languages might be an asset.

Success Indicators?
We expect:

• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
• Ability to perform general duties including logistics support. 
• Ability to stock and label office supplies and keep proper stock records to ensure ample supply to carry out duties. 
• Accountability
• Attention to detail
• Energy
• Quality of work
• Initiative

Required Competencies:

• Attention to detail: The ability to process detailed information effectively and consistently
• Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest
• Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction
• Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate
• Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness

Application Closing Date
31st July, 2023.