Warehouse Officer at GOALPrime Organization Nigeria (GPON)

GOALPrime Organization Nigeria (GPON) is a policy-driven humanitarian, non-governmental organization that implements her program through a revitalized partnership. It is a non-profit organization with a mandate of making the lives of vulnerable people better, those affected by disaster or crisis. GPON is presently operating in the Northeastern regional part of Nigeria where we have reached over 100,000 lives with relief materials, child protection services. GBV mitigation services, livelihood skill-building, health services, and Education support services.

We are recruiting to fill the position below:

Job Title: Warehouse Officer

Location: Borno
Employment Type: Full-time

Role Purpose

• The Warehouse Officer will be responsible to providing overall logistic services; specifically, to provide space for common pipeline storage to address the WASH sector need  under directs supervision of warehouse coordinator.

Key Job Tasks and Responsibilities

• Support the WH coordinator with the day-to-day operational requirements for the Common WH;
• Understand, implement, produce and / or maintain standard GPON inventory management policies and procedures.
• Ensure physical confirmation of weight, volume and quantity of new consignments at the point of reception;
• Ensure update of physical weights, volume and quantity of new consignments at all times;
• Supervise, train and monitor warehouse casual labourers as required at all times;
• Support in managing and documenting the receipt, handling, storage, release and reporting of goods through the warehouse coordinator.
• Ensure that all dispatch and receipt documents (Receive Note/Delivery Note/Stock Transfer Sheet/Waybills) are complete and archived in compliance with GPON standards (scan documents and archive digital versions)
• Implement daily activities in the warehouse in accordance with Logistics Sector SOPs and quality standards
• Manage a schedule for receipt and dispatch of goods from/to Service Users (WASH Partner)
• Manage stocks according to standard guidelines considering: individual requests/consignments per Service User; verification on Units of Measure (UoM) for handling (Bags, Bales, Boxes, etcetera), and reporting (metric tons, kilograms, cubic meters); proper documentation for all transactions (request, receipt, release), and warehouse management (stock cards, register of damages/losses).
• Maintain physical and digital records according to standard guidelines considering: update the Release Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Ensure the maintenance / security of warehouse and assets.
• Ensure timely repair and maintenance of the warehouse.
• Update as per GPON requirements, the Asset register, Asset inventory list and expendable store inventory list and produce TIMELY reports as requested by the warehouse in-charge and in relation to donor standard of operations (SOPs);
• Ensure the recruitment, attendance follow up and payment of daily workers for logistics needs;
• Prepare and send to the supply chain coordinator the stock report on a monthly basis during absence of the WH coordinator.
• Report immediately on any discrepancies or theft noticed on any items.
• Prioritize dispatch needs in conjunction with all WASH partners.
• Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items) in the absence of warehouse in-charge
• Ensuring the efficient flow of products in and out of the facility, optimizing the space, and maintaining proper control and accountability for goods at all times.
• Support in planning the warehouse layout and space in the most operational way for reception, storage, preparation and delivery of the goods.
• All changes to the schedule initiated by GPON will be communicated to Service Users in a timely way.
• Ensure that all warehouse activities are conducted in accordance with processes and procedures, quality management systems, dangerous goods regulations and industry best practices.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Warehouse In-charge in a timely manner.
• Manage partners request promptly and resolve issues quickly.

Qualifications and Skills

• Bachelor's Degree in Management Science or related;
• Minimum of 3 years experience in Logistics;
• Advance knowledge of Microsoft Office products, including Excel and Word;
• Experience in working in complex and volatile contexts;
• Technical in Warehousing management (ware house management);
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral including local language;
• Ability to put up with pressure from government agencies;
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills; Minimum one year work experience with international/national NGOs and/or local authorities in the Nigerian context;
• Strong listening and empathy skills, as well as commitment to supporting women and children survivors/ at risk;
• Ability and motivation to work well with local authorities, local leaders and local community;
• Computer literate (Word and Excel);
• Willing to work extra hours and available at the weekend for emergency cases.

Application Closing Date
28th July, 2023.