Logistics Assistant at Qatar Charity Organisation

Qatar Charity is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar. The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world. This willingness was derived from the Qatari society’s values, principles and cultural heritage and Qatar Charity came as the institutional solution that would cater to it. Initially founded to provide life-saving assistance to children affected by conflicts or natural disasters, Qatar Charity then expanded its areas of expertise to include various humanitarian and development aid fields, providing relief and assistance to more than 110 million beneficiaries worldwide. With funding from Qatar, Qatar Charity is collaborating with the government of Nigeria (GON) to support vulnerable communities in achieving progress and prosperity by providing adequate support for vulnerable communities through robust social welfare systems and related services in various states within Nigeria

Qatar Charity Nigeria Country Office has over 3,500 projects in different intervention areas namely: Education and Culture, Health, Water, economic empowerment, social housing, social care, food security, and Emergency Relief projects.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Job Code: LA 001
Location: Abuja (FCT)
Employment Type: Full-time

Responsibilities
Office Operations & Maintenance:

• Processing and management of tenancy agreement
• Management of asset register
• A/C repairs, maintenance, and accessories.
• Repairs and maintenance of office furniture, electronics, and equipment
• Electrical repairs and maintenance
• Office doors and windows maintenance
• Any other task assigned by the supervisor.

Fleet Management:

• Vehicle routine servicing/maintenance
• Assigning of vehicles for trips through requisition form
• Establish and maintain a well-functioning logistics support operation for the office - effective coordination and use of vehicles.
• Vehicle tracking through tracking device
• Review vehicle logbooks to ensure proper record-keeping and documentation
• Plans, directs and coordinates the operation of vehicle maintenance and repairs
• Request for the replenishment of total fuel cards for the vehicles.
• Fleet data collation and reporting
• Identify and support in-service training programs for newly employed pilots and annual refresher courses for ALL Pilots.
• Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.
• Receive and process vehicle accident and damage reports.
• Organizes safety programs for all fleet staff
• Renewal of vehicle papers
• Tracking of fuel purchases through Total dashboard
• Purchase of vehicle accessories/washing kit
• Purchase of vehicles accessories
• Coordinate sending and receiving of commodities/parcels/working tools
• Vehicle records and reporting
• Engagement with vehicle maintenance vendors
• Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.
• Any other task assigned by the supervisor.

Security:

• Processing of monthly Payment of security guards
• Coordination and supervision of security guards
• Management of fire alarm system
• Management of fire extinguishers
• Facilitate staff training on fire-related and emergency issues in collaboration with HR
• Ensure functionality of office security lights
• Any other task assigned by the supervisor.

Requirements
What are we looking for?

• A Degree in Business / Public Administration or a related field.
• At least 1 year of working experience in administration and logistics
• Fluency in English with excellent writing and speaking skills required.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in the English language
• Experience with Microsoft Word, Excel, PowerPoint and Outlook.
• Strong team communicator and facilitator between the interests of different departments.
• Problem-solving ability with equipment
• Ability to work under pressure.

Application Closing Date
31st July, 2023.