Human Resources Coordinator at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Human Resources Coordinator

Job Identification: 2455
Location: Abuja
Team / Programmes: Human Resources
Employment Type: Full Time
Contract: Open Ended
Reports to: Human Resources Manager, Abuja
Staff directly reporting to this post:  Human Resources Assistant
Role Dimensions: Reporting to the HR Manager, Abuja the post-holder will interact and work with the Country Office and Field Office HR personnel.
Grade: 3

Child Safeguarding

• Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Key Areas of Accountability
Human Resource Management:

• Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process.
• Identify training courses and their costs and maintain a list of available courses.
• Research training opportunities as prioritised by the SMT or as requested by supervisors.
• Provide support to supervisors to arrange training opportunities for staff.
• Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Recruitment and On-boarding:

• Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process. In line with SCI’s policy and procedures, guide/conduct all stages of the recruitment process including role evaluation, advertisement/sourcing, long-listing, screening, interviews, background checks, making and negotiating reward offers and issuing of contracts.
• Maintain a database of recruitment related advertising agencies - including websites, professional forums, and costs.
• Provide best practice guidance and support to recruiting managers on recruitment planning; presentation of roles, assessment e.g. job descriptions and advertisements.
• Coordinate communication with candidates in a way that reflects SCI’s values.
• Develop a standard induction pack and maintain an induction schedule for new staff.
• Conduct HR inductions for new hires.
• Support Hiring Managers to coordinate on-boarding for new hires.
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff.
• Planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Consultant Engagement:

• Liaising with requesting teams/units/department heads to anticipate and plan for consultant recruitment needs.
• Review and select suitable job advertising options.
• Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process in line with SCI’s policy and procedures.
• Coordinate communication with candidates in a way that reflects SCI’s values.
• Participate in negotiating offers and drafting agreements for consultants.

HR Operations:

• Maintain hard copy personnel filing system and monitors staff file digitization initiatives. 
• Assist with the collation of CO and Field office recruitment documents for CD sign off.
• Partner with the HR Manager to roll out all key people processes (performance management, compensation, benefits, welfare, development programs, etc).
• Monitoring global inductions.
• Archive personnel files (hard and digital copies).
• Support the unit’s meetings, and other HR events.
• Support the field offices in coordinating HR key activities.
• Consolidate and follow up with annual leave planning.
• Process payments for HR-related expenses and keep records accessible for audit checks.

Payroll Management:

• Process monthly payroll schedule for staff which includes application of payroll components.
• Adequately document terms of compensation and payroll changes using payroll processing variation forms.
• Collaborate with the Finance unit to ensure monthly payroll cycle is complete.
• Ensure that all changes that relate to SC international payroll are prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the RO.
• Track changes and prepare variation documents for monthly international payroll.

People Management & Leadership:

• Manage and oversee issues related to staff orientation and employment.
• Support with, and facilitate the human resource processes in all field locations.

Representation:

• Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions and suggest best industry practices.
• Assist with the analysis of HR needs of a programme and look for sustainable solutions.  Provide a generalist HR service to managers across a full range of HR issues.
• Assist with representing SCI externally through correspondences.

Other:

• Assist the HR Manager to plan wellness activities for staff in the Nigeria country programme.
• Coordinate the travel arrangements of the HR Team.

Qualificatiions

• Education - Bachelor’s Degree in Administration /Finance/Social Sciences.
• Member of HR professional body is an advantage.

Experience and Skills:
Essential:

• Minimum of 3 years’ experience in a similar role.
• Excellent communication and interpersonal skills.
• Excellent oral and written English language communication skills.
• Excellent planning and organisational skills, with proven administrative skills.
• Sound knowledge of office practices, procedures and administrative systems including filing systems.
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
• Strong coordination and time management skills.
• Strong teamwork skills with the ability to both support colleagues and request support as and when required.
• High level of confidentiality.
• Ability to draft well-written, professionally presented documents.
• IT experience - Proficient in Microsoft Office and database applications.
• Commitment to Save the Children mission, vision and values.

Skills and Behaviours (Our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility.
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• Holds self and others accountable.

Ambition

• Creating best-in-class EA function.
• Future-orientated, thinks pro-actively.

Collaboration:

• Working effectively with stakeholders to achieve common goals.
• Excellent communication and interpersonal skills.
• Builds and maintains effective relationships, with their team, colleagues, members and external partners.
• Approachable, good listener, easy to talk to.

Creativity:

• Designing more effective admin systems.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Application Closing Date
7th August, 2023 at 04:45 PM