Head of Finance & Budget Division (PAP) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Head of Finance & Budget Division (PAP)

Requisition ID: 1945
Location: Midrand, South Africa
Reports to: Deputy Clerk- Finance, Administration and Human Resources
Directorate / Department / Organ: Pan African Parliament (PAP)
Division: Finance and Budget
Number of Direct Reports: 6
Number of Indirect Reports: 1
Job Grade: P5
Contract Type: Regular

Purpose of Job

• To provide leadership and overall supervision of the implementation of strategies, guidelines, rules, and procedures related to budgeting, financing, and accounting of PAP.

Main Functions

• Supervises and manages the employees of the division with regard to organisation and performance evaluation;
• Contributes to the development of the Division’s business continuity plan and ensure implementation al divisional activities;
• Ensures risk management and mitigation;
• Represents the organisation and explain its position at conferences
• Supervises the preparation periodic financial and budget reports and monitor budget performance;
• Properly reports and safeguards PAP’s financial resources and ensures effectiveness and efficiency in all financial matters
• Custody of the funds and assets of Parliament and ensures proper disbursements of funds and the maintenance of accounts
• Coordinates the operations of the different audits of the Parliament and the implementation of audit recommendations
• Presents financial and audit reports to relevant Parliamentary Committees
• Maintains and continually improves systems, processes, and procedures of financial management, internal controls and administrative services of PAP.

Specific Responsibilities

• Ensures financial accounting and reporting is done in compliance with AU Rules, Regulations, Guidelines and Generally Acceptable Accounting Principles
• Reviews the system effectiveness and recommend improvements in order to mitigate identified risk;
• Properly reporting and safeguarding PAP financial resources and ensuring effectiveness and efficiency in all financial matters;
• Provides leadership and guidance in the timely production of Financial Statements
• Provides timely leadership and guidance in the timely formulation of the Annual Budgets, monitoring of budget performance through periodic budget performance reports
• Reviewing and evaluating request for additional resources/virement and redeployment of resources
• Sits and chairs in assigned administrative committee meetings
• Provides financial advice and guidance to other Divisions and nonfinance staff
• Participates in the mobilisation of financial resources for PAP
• Provides strategic advice and guidance on issues of financial management and supervises the preparation of cash forecasts and requests for subventions
• Ensures timely responses to audit requests and issues and timely implementation of audit recommendations
• Ensures timely processing of PAP payroll
• Manages the customer relationship with financial institutions to ensure integrated payments/disbursement system are operating smoothly;
• Performing any other work as may be assigned by the Deputy Clerk in   charge of Finance, Administration and Human Resources
• Performs other related duties as required

Academic Requirements and Relevant Experience

• An Advanced University Degree at Master’s Level in Finance, Accounting or Business Administration
• Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA)
• At least twelve (12) years of progressively relevant work experience in financial management, accounting or business administration with at least seven (7) years at a managerial management level in an international organization and 5 years at supervisory level

Required Skills:

• Ability to effectively lead, supervise, mentor, develop and evaluate staff
• Ability to successfully manage teams in multicultural and multilingual environment
• Planning and organizing skill
• Financial management and analytical skills
• Interpersonal and negotiation skills
• Presentation, report writing and communication skills
• Computer skills with practical knowledge of Microsoft Office Suite and SAP; to oversee financial and accounting systems, compliance reviews, audits, financial control and reporting and risk management.

Leadership Competencies:

• Strategic Perspective
• Developing Others
• Driving Change
• Managing Risk.

Core Competencies:

• Building Partnership
• Drives Accountability Culture
• Learning Orientation
• Communicating with impact.

Functional Competencies:

• Conceptual Thinking
• Job Knowledge and information sharing
• Drive for Result.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of USD50,746.00 (P5 Step1) per annum plus other related entitlements eg Post adjustment ( 57% of basic salary), Housing allowance USD27,2908800 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,00000 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff

Application Closing Date
8th September, 2023 at 11:59pm (EAT).