Head of Finance & Budget Division (PAP) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Head of Finance & Budget Division (PAP)

Requisition ID: 1945
Location: Midrand, South Africa
Reports to: Deputy Clerk- Finance, Administration and Human Resources
Directorate / Department / Organ: Pan African Parliament (PAP)
Division: Finance and Budget
Number of Direct Reports: 6
Number of Indirect Reports: 1
Job Grade: P5
Contract Type: Regular

Purpose of Job

• To provide leadership and overall supervision of the implementation of strategies, guidelines, rules, and procedures related to budgeting, financing, and accounting of PAP.

Main Functions

• Supervises and manages the employees of the division with regard to organisation and performance evaluation;
• Contributes to the development of the Division’s business continuity plan and ensure implementation al divisional activities;
• Ensures risk management and mitigation;
• Represents the organisation and explain its position at conferences
• Supervises the preparation periodic financial and budget reports and monitor budget performance;
• Properly reports and safeguards PAP’s financial resources and ensures effectiveness and efficiency in all financial matters
• Custody of the funds and assets of Parliament and ensures proper disbursements of funds and the maintenance of accounts
• Coordinates the operations of the different audits of the Parliament and the implementation of audit recommendations
• Presents financial and audit reports to relevant Parliamentary Committees
• Maintains and continually improves systems, processes, and procedures of financial management, internal controls and administrative services of PAP.

Specific Responsibilities

• Ensures financial accounting and reporting is done in compliance with AU Rules, Regulations, Guidelines and Generally Acceptable Accounting Principles
• Reviews the system effectiveness and recommend improvements in order to mitigate identified risk;
• Properly reporting and safeguarding PAP financial resources and ensuring effectiveness and efficiency in all financial matters;
• Provides leadership and guidance in the timely production of Financial Statements
• Provides timely leadership and guidance in the timely formulation of the Annual Budgets, monitoring of budget performance through periodic budget performance reports
• Reviewing and evaluating request for additional resources/virement and redeployment of resources
• Sits and chairs in assigned administrative committee meetings
• Provides financial advice and guidance to other Divisions and nonfinance staff
• Participates in the mobilisation of financial resources for PAP
• Provides strategic advice and guidance on issues of financial management and supervises the preparation of cash forecasts and requests for subventions
• Ensures timely responses to audit requests and issues and timely implementation of audit recommendations
• Ensures timely processing of PAP payroll
• Manages the customer relationship with financial institutions to ensure integrated payments/disbursement system are operating smoothly;
• Performing any other work as may be assigned by the Deputy Clerk in   charge of Finance, Administration and Human Resources
• Performs other related duties as required

Academic Requirements and Relevant Experience

• An Advanced University Degree at Master’s Level in Finance, Accounting or Business Administration
• Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA)
• At least twelve (12) years of progressively relevant work experience in financial management, accounting or business administration with at least seven (7) years at a managerial management level in an international organization and 5 years at supervisory level

Required Skills:

• Ability to effectively lead, supervise, mentor, develop and evaluate staff
• Ability to successfully manage teams in multicultural and multilingual environment
• Planning and organizing skill
• Financial management and analytical skills
• Interpersonal and negotiation skills
• Presentation, report writing and communication skills
• Computer skills with practical knowledge of Microsoft Office Suite and SAP; to oversee financial and accounting systems, compliance reviews, audits, financial control and reporting and risk management.

Leadership Competencies:

• Strategic Perspective
• Developing Others
• Driving Change
• Managing Risk.

Core Competencies:

• Building Partnership
• Drives Accountability Culture
• Learning Orientation
• Communicating with impact.

Functional Competencies:

• Conceptual Thinking
• Job Knowledge and information sharing
• Drive for Result.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of USD50,746.00 (P5 Step1) per annum plus other related entitlements eg Post adjustment ( 57% of basic salary), Housing allowance USD27,2908800 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,00000 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff

Application Closing Date
8th September, 2023 at 11:59pm (EAT).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• Only candidates who meet all job requirements and are selected for interviews will be contacted.
• Consideration will be given only to those candidates who have submitted a fully completed online application with a Curriculum Vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's Degrees, Master's Degrees and any relevant Certificate in line with the area of expertise.
• The African Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
• Candidates from less-represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, GuineaBissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia
• Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.