Finance Expert, Partnership & Grants (PAP) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Finance Expert, Partnership & Grants (PAP)

Requisition ID: 1949
Location: Midrand, South Africa
Reports to: Pan African Parliament (PAP)
Division: Finance and Budget
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P2
Contract Type: Regular

Purpose of Job

• To provide technical support in monitoring, tracking, maintaining, and reporting on financial, accounting, and audit requirements for the African Governance Architecture - Support Project to Pan African Parliament (AGA-SP to PAP).

Main Functions

• Provides technical assistance in monitoring the implementation of the AGA grant budget.
• Provides technical assistance in the preparation and implementation of the AGA Support Project financial, accounting and audit requirements.
• Contributes effective coordination and implementation at various levels at PAP and other AGA Platform Members
• Provides support in preparation and development reports, budget and work programmes related to the AGA -SP to PAP
• Conducts analysis and generates accurate reports in a timely manner for PAP’s internal use and review and approval by management for the European Delegation (the funding partner).
• Liaises with the various Departments/Units of the Commission for coordination and alignment purposes.
• Provides support in budget preparation including budget projections in accordance with AU Rules and Regulation and conditions of the grant agreement with the EU.
• Provides support in development of strategies, policies, programmes and plan including recommendation on how to address gaps, challenges and improve accounting and financial reporting and preparations for the project.
• Support the Finance team in the project’s expenditure verification exercise and processes, compliance with internal and external audit requirements for the Project.
• Support the Finance team in preparing briefings to management, Bureau and EUD on the Projects state of finances, expenditure, budget execution and reporting

Specific Responsibilities

• Contributes to the preparation of PAP Partner’s budgets, budget execution reports, financial reports, including quarterly financial statements and ensure that financial statements are prepared on time and in compliance with generally accepted accounting principles AU and Partner guidelines.
• Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditure.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established Partner Grant management policies and procedures.
• Reviews and assists in finalizing budget performance reports and analyzing variances between approved budgets and actual expenditure.
• Monitors funds expenditures to ensure it remains within authorized levels.
• Prepares forecasts for cash requirement, requests for the release of funds and follow-ups for fund disbursements.
• Reviews and updates the status of the project funds.
• Provides training and support to finance and administration staff in the area of grant finance management and budget development, including support on the use of financial systems and procedures.
• Sets up, manages, and provides grant financial assistance related to the grant-making component of the program activities.
• Ensures grants management and reporting are compliant with Partner grants management regulations.
• Ensures the preparation and timely submission of grant technical and financial reports and budget transfers.
• Supports the internal and external auditors for audit of the financial reports and records and ensures implementation of audit recommendations.
• Performs other related duties as may be assigned.

Academic Requirements and Relevant Experience

• A Bachelor’s Degree in Business Administration, Finance, Accounting or related field.
• 5 years of work experience in the areas in the relevant field.
  Or
• A Master’s Degree in Business Administration, Finance, Accounting or related field.
• 2 years of work experience in the relevant field.  
• Additional professional qualification such as CPA, CA, ACCA, CIMA or equivalent and strong knowledge of IPSAS is required and any ERP/SAP will be an added advantage.

Required Skills:

• Knowledge of and deep understanding of the finance standard practices, procedures and technicalities such as IPSAS and IFRS.
• Experience in working on ERP-SAP.
• Knowledge of and deep understanding of the finance standard practices, procedures and technicalities.
• Ability to interpret and implement financial rules and policies.
• Excellent drafting and reporting skills.
• Good analytical skills.
• Good Interpersonal    
• Computer skills.
• Good oral and written communication skills.
• Excellent planning, organizing and coordination skills.
• Ability to work with a diverse team.

Leadership Competencies:

• Change Management..
• Managing Risk..

Core Competencies:

• Building Relationship…..
• Foster Accountability Culture....
• Learning Orientation:
• Communicating with Influence...

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing..
• Drive for Results...
• Continuous Improvement Focus

Tenure of Appointment

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period.
• Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump-sum of USD88,381.02 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and USD70,805.71   inclusive of all allowances for locally recruited staff of the African Union Commission.

Application Closing Date
8th September, 2023 at 11:59pm (EAT).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• Only candidates who meet all job requirements and are selected for interviews will be contacted.
• Consideration will be given only to those candidates who have submitted a fully completed online application with a Curriculum Vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's Degrees, Master's Degrees and any relevant Certificate in line with the area of expertise.
• The African Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
• Candidates from less-represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, GuineaBissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia
• Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.