Finance / Admin Consultant at Search for Common Ground (Search)

Search for Common Ground (Search) is an international non-profit organization that promotes the peaceful transformation of conflict. With headquarters in Washington, DC, and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict—moving away from destructive approaches and towards cooperative solutions. With more than 700 staff worldwide, Search implements projects in more than 30 African countries, Asia, Europe, the Middle East and North Africa, and North America.

We are recruiting to fill the position below:

Job Title: Finance / Admin Consultant

Location: Yola, Adamawa
Employment type: Full-time
Department: Finance - Africa - West

Position Summary

• We are seeking to employ a Finance / Admin Consultant to provide finance/Admin support, liaising closely with the Admin and Logistics in the offices and the finance team to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth running of the office.
• The position holder will be responsible for a range of bookkeeping responsibilities as well as providing support on finance/Admin and project budget management functions.
• Carrying out and recording relevant financial transactions as well as coordinating the financial coding of these transactions will all be part of your daily routine.
• You will oversee the maintenance and reconciliation of bank records and, as SFCG receives funding from a number of donors.
• You will also be responsible for maintaining ledgers and contributing to the regular financial reporting. This position is based in Adamawa, Nigeria.

Major Duties and Responsibilities

• Support the Finance Lead in the effective financial management of the project.
• Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;
• Work closely with the Admin and Logistics unit to ensure timely payments for goods and services rendered to SFCG;
• Support Finance Lead to strengthen financial and accounting systems - identifying gaps, weaknesses, and issues and recommending and implementing solutions;
• Ensure compliance with SFCG and donor accounting requirements.
• Undertake regular reconciliation and other expenditures and income, according to agreed timeframes and standards.
• Ensure timely remittance of PAYE, Pension, WHT, NSITF, and NHF on a monthly basis.
• Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.
• Ensure that all expenditure is charged to the correct budget line.
• Liaise with the Finance Lead to ensure smooth and proper coordination related to regular payments and purchases
• Ensure overall financial compliance and management across the consortium
• Conduct internal verification within the consortium to ensure costs eligibility and compliance
• Support the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance Lead for upload to the system.
• Support the Finance Lead to maintain a tracker of all subcontracts and other activities under grants.
• Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.
• Manage transactions effectively and efficiently to ensure quality reporting.
• Do a proper archiving of all supporting documents
• Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.

Qualifications

• Bachelor's Degree in Accounting & Finance, Banking and Finance, or Business Administration and Management. An ICAN, ANAN, or ACCA Certification or a Master's Degree in Accounting would be an added advantage.
• 1 year or above of professional experience providing finance, administrative, logistical, and/or operational support
• Experience working in an NGO or civil society is a plus
• Experience working with little or no supervision

Other Relevant Requirements:

• Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contexts
• Excellent in English (oral and written)
• Ability to plan, organize work, communicate, and reports effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
• Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
• Good reporting capacity and experience
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

Application Closing Date
18th August, 2023