Health Admin Officer at International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Health Admin Officer

Job ID: req44764
Location: Maiduguri, Borno
Sector: Health
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Work Arrangement: Open to Remote

Job Overview / Summary

• The Health Admin Officer will work closely with the health team and operational departments across intervention locations.  
• S/he will support the health sector’s daily office procedures and ensure administrative activities run smoothly on a daily and long-term basis including office stock management٫ processing requests for training/workshop٫ organizing the sector’s records and providing administrative support to team members.

Major Responsibilities

• Establish an office data management tool capturing the administrative tasks for monitoring of expenditures, procurements as well as recruitments.
• Prepare procurement, spending plans and item forecast together with the health managers including items submission on INTEGRA and NON-PO generation.
• Raise purchase requests, payment requests, and recruitment requests as directed by the health managers and coordinator.
• Follow up on PRSs raised with the Supply Chain department throughout the procurement process and tracking of distribution activities within the sector including health sector supplies tracking.  
• Follow up on recruitment requests raised with the Human Resources department throughout the recruitment process.
• Assist in the preparation of training/workshops as directed by the health managers.
• Provide weekly tracking reports on all administrative tasks performed to the health coordinator and health managers.
• Manage correspondence (including letters٫ emails and packages)٫ arrange travel and accommodations
• Assist in any other task as requested by the line manager, which remains within the Office admin officer’s capacity.

Grants Management:

• Ensure procurement and spending plans are adhered to and updated as needed.
• Prepare weekly tracking reports in procurement and recruitment processes.
• Provide recommendations and interventions to correct any identified deviations that impact budget adherence.
• Prepare inputs for and participates in the monthly Budget versus Actuals meetings.

Key Working Relationships

• Position Reports to:  Health Coordinator
• Indirect/Technical Reporting:  Senior Health Managers and Health/RH Managers
• Position directly Supervises none.

Key Internal Contacts:

• Country Program: Health program assistant, Nurses/midwives, health officers, Senior health promotion officer, senior capacity building officers, health/RH managers, M&E officer, HR team, supply chain and finance team.

Key External Contacts: 

• MOH, and other INGOs (e.g., possible collaborative partners), Community leaders and health facility management team.

Qualifications
Education:

• Degree in Business Administration or related Business Management Degree.
• Additional qualifications in Office Administration are a plus

 Work Experience:

• Three years experience of working as an Administrative Officer٫ Administrator or other similar position
• Significant experience of organizing office procedures.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Very good in time management and ability to work under pressure with high level of flexibility.
• Excellent written and verbal communication skills with close attention to detail.

Languages: 

• Fluent in written/spoken English and Hausa.

Application Closing Date
Not specified.