Personal Assistant to Hotel Manager at Hilton Worldwide

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all.

We are recruiting to fill the position below:

Job Title: Personal Assistant to Hotel Manager

Job ID: HOT09PS4
Location: Abuja (FCT)
Category: Hotel Transcorp Hilton

Job Description

• A Personal Assistant to the Hotel Manager is responsible to provide the Hotel Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties.
• Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.

What will I be doing?
As a Personal Assistant to Hotel Manager, you are responsible for performing the following tasks to the highest standards:

• Maintain and update accurate records using the electronic diary, mail and computer databases.
• Organize guests appointments, meetings and conferences which may include collating meeting papers, coordinating venues and arranging travel schedules.
• Ensure that departmental  S.O.P and emergency procedures are strictly followed in departments.
• Liaise with the P.A to General Manager to coordinate the preparation of Management meetings, Owners briefs and stakeholders meetings.
• Ensure requests for advice or correspondence are provided in a professional and timely manner.
• Undertake research for specific information using electronic resources and/or networking relationships with internal and external key stakeholders.
• Create agenda and schedule weekly Engineering meeting with Hotel Manager.
• Conduct weekly FLS&S (Fire, Life, Safety & Security) review with associated departments.
• Perform P.A functions such as compiling agendas and minute taking during meetings.
• Coordinate travel and accommodation arrangements for the Hotel Manager.
• Distribute contracts, memo, reports and revisions.
• Carry out duties in accordance with health and safety policy, Hilton Standards, and corporate values and strategies.
• Follow-ups to different departments, company, and person on any pending documents/task as requested by the Hotel Manager including the status thereof.
• Ensure timely approvals and document signatory from Hotel Manager’s In-Out basket. 
• Coordinate and liaise with travel agencies in making travel arrangements & accommodation arrangements as per instruction of the Hotel Manager.
• Generate reports, presentations and briefs as may be required.

What are we looking for?
A Personal Assistant to Hotel Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Candidates should possess an HND / B.Sc in Business Admin. or Art related course.
• Ability to maintain confidentiality.
• Pleasant, tactful and approachable personality.
• Self-motivated, reliable and willing to work flexible hours.
• Strong time management and effective organisational skills.
• Ability work under pressure and achieve work deadlines in an environment of competing priorities.
• Good knowledge and broad understanding of office protocols in a corporate business work environment.
• Demonstrated high level computer literacy skills, word processing packages and various computer applications.

Application Closing Date
Not Specified.