Project Supply Chain Manager at Medecins Sans Frontieres (MSF) - SWISS

Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:

Job Title: Project Supply Chain Manager

Location: Abuja (FCT)
Employment Type: Full-time

Scope of Responsibilities and Accountabilities

• Defining, coordinating, and monitoring the supply chain activities in the project according to MSF proto-cols, standards, and procedures to ensure the optimal running of the warehouse (Med & Log).
• In collaboration with the Deputy Coordinator Supply chain planning, establishing, and reviewing the supply activities in the coordination including its budget, to identify and optimize the response to the needs of the mission and the targeted population
• Monitoring and ensuring the efficient and smooth running of the following supply activities in the coordination: physical (warehousing) and administrative (management of movements) stock management, implementation of standard supply tools at the warehouse.
• Ensuring the availability of relevant management data to the owners of the stock, project, and capital coordination (expired drugs, risk of shortages, stock reports, lead time, pipeline, etc.)
• Managing the warehouse team, and in collaboration with the Deputy Coordinator Supply Chain, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development, and communication) of the staff under his responsibility to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities
• Participating in monthly reporting according to guidelines
• Monitoring the implementation of the Warehouse and Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programmes. This can include the Following:
• Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer's requirements and Good Distribution Practices
• Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, warehousing tool, inventories…)
• Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility
• Analysing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist.
• Physically and administratively managing medical and non-medical stocks in conjunction with the warehouse supervisor.
• Ensuring that all necessary tools and management procedures are in place to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks.
• Regularly checking inventory levels (physical counts), keeping inventories up to date and monitoring consumption.
• Provide training, coaching, and mentoring of the warehouse team.
• Ensuring that, all items in the warehouse premises are fully captured in the relevant stock management tools.
• Back up for the transport and customs manager when he is on leave, training, detachment or even vacant.
• All stock management tools are properly archived and easy to always access.
• setting performance objectives for the warehouse team and ensuring it is reviewed on quarterly basis.
• Ensuring the stock validation process is fully complied before despatching the stock to the requested location. i, e Stock Requests validated by the pharmacist and DepsupplyCo.
• Performing delegated tasks according to his/ her speciality and as specified in his/her job description

Minimum Requirements

• Essential Degree and Specialization in Logistics / Supply Chain is an asset
• Minimum of 2 years experience in supply chain.
• Essential computer literacy (word, excel and internet)
• People Management and Development L2, Commitment to MSF Principles, Behavioural Flexibility, Results and Quality Orientation, Stress Management, Teamwork and Cooperation.

Application Closing Date
27th August, 2023.