Executive Assistant to CEO / Senior Legal Officer at International Facilities Services (IFS) Group

IFS Group, a Cleaning and Facility Management company, is currently recruiting suitable candidates to fill the position below:

Job Title: Executive Assistant to CEO / Senior Legal Officer

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Description

• The Executive Assistant will provide high-level administrative and Legal support to the CEO and the Management team to successfully conduct the day-to-day management and delivery of all activities.

Responsibilities

• Supporting the CEO on a daily basis in the execution of his duties.
• Managing the agenda of the CEO, ensuring that all meetings are arranged with third parties effectively.
• Ensuring that the CEO has all the necessary background information to be effective in his meetings.
• Research certain topics on behalf of the CEO.
• Draft a wide variety of legal agreements.
• Provide advice on corporate legal issues and business matters.
• Provide internal advisory services to the business units and departments within the Company.
• Provide commercial legal support to all departmental projects and job functions.
• Ensure the development of service-level agreements for service support and delivery.
• Monitor the maintenance of the registers and other records required to be maintained by the Company under the Companies and Allied Matters Act (CAMA).
• Provide all such other administrative and other secretarial duties as directed by the Legal Counsel & Company Secretary.
• Supporting the Management Team in the planning, coordination, and follow-up of their joint activities.
• Providing administrative support and legal organization of the Board meetings both virtually and in different international locations.
• Organizing follow-up actions from various CEO and Board meetings, conference calls, and business trips in collaboration with the management team.
• Drafting replies to e-mails and other communications on behalf of the CEO.
• Taking responsibility for specific projects to support the CEO in the delivery of their work
• Skills and competencies required for the role.

Requirements

• A graduate Degree in Law
• Member of the Nigerian Bar Association.
• A minimum of 6 years post-NYSC experience.
• Excellent written & verbal communication skills.
• Experience and proficiency in administrative and Legal procedures.
• Proficiency in Outlook, Microsoft Word, PowerPoint, and Excel is a must.
• Excellent communication skills – interpersonal, written, and verbal
• Strong attention to detail and accuracy
• Strong organizational, planning, and time management skills
• Able to deliver quality results under time constraints in a fast-paced environment
• Ability to cope with periods of high workload.
• Great team player, able to work with ease with people of different backgrounds and cultures.
• Passionate about quality, delivering on time, and exceeding expectations.
• An enquiring mind, willing to learn.

Salary
N150,000 - N250,000 / month.

Application Closing Date
15th September, 2023.