Executive Assistant at Max Drive

Max Drive - We are a team of passionate people and a leading technology-enabled company driven by a vision to solve the mobility challenges in Africa. We want to get people and goods to their destinations hitch-free. It is personal for us because we understand the frustration of epileptic transportation. We are making mobility safe, affordable, accessible, and sustainable through the deployment of high-performance technologies and operators.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lekki, Lagos
Category: People Operations & Admin
Job type: Full-time

Role Overview

• We are looking for two (2) reliable, well organized and seasoned Executive Assistants to our Co-Founders who will be responsible for providing high-level administrative support to MAX Co-Founders to ensure they efficiently accomplish key tasks and company initiatives.
• This role will play an important role and oversee various aspects of our Co-Founders schedules, keep the Co-Founders communications organized so that they can easily access the most important information without having to sort through low-priority items.
• As an Executive Assistant you’ll report to the Co-Founders (CEO and President New Ventures respectively) and work closely with external stakeholders and internal stakeholders across all departments in prioritizing schedules to enable them deliver value to all stakeholders.

Responsibilities
What You’ll Do:

• Act as the first point of contact for the executive to all employees, clients and other external partners
• Ensure upcoming meetings are relevant, well structured, and that the preparation is complete and correct
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements for the executive
• Format information for internal and external communication – emails, presentations, reports
• Screen all visitors and determine what level of support they need while offering polite, professional customer service
• Represent the executive in designated departmental meetings and ensure feedback is given
• Take minutes of meetings and documentation of action plans for proper follow through
• Assists in preparation ahead of formal and informal Board/external meetings
• Monitor and report on strategic projects and initiatives
• Act as the communication arm for the executive with team members, clients, investors, community members, and other stakeholders

Requirements
What You’ll Need:

• Candidates should possess a First Degree
• 5+ years of experience in EA role, out of which 3 years should be with organization top executive/HNI’s
• Time management and ability to meet deadlines
• Proactivity and self-direction
• Strong organizational skills and ability to multitask
• Discretion and confidentiality
• Highly energetic, self-motivated & proactive

Additional Information
Here’s Why You Should Join Us

• At MAX, we encourage diversity and are open to meeting just about anyone with the right passion and skill set regardless of looks, gender, sexual orientation, colour, tribe, nationality, and ability.

The MAX Work Environment:

• Drive: We are building a team where everyone is a leader and therefore run on internal motivation
• Empathy: We have a clear understanding of the problem we are trying to solve and its impact on Africans, we are committed to providing a lasting solution.
• Humility: We are committed to continuous learning and improvement. We learn, unlearn and relearn
• Initiative: We welcome novel ideas and encourage creativity
• Diligence: We take great pride in our work.
• Candor: We value open and honest communication
• Collaboration: We are a team of passionate, innovative optimists, solving challenging problems and creating an impact.
• Bias for Technology: We automate everything

Location and Travel:

• The candidate needs to be based in Nigeria. Travel to MAX’s growing footprint of markets across Africa may be required.

What You’ll Get

• Competitive pay & benefits
• Premium Health insurance cover
• Flexible work and hybrid working model
• Consistent Learning and Development

Application Closing Date
Not Specified.