Document Controller at HR-EX Consulting

HR-EX Consulting partners with small businesses looking for affordable HR professional advisory and services. In practice, we operate as an outsourced HR department and provide professional HR services to small businesses at a fraction of the cost of hiring a full-time staff.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Lagos

Job Brief

• He/She will be responsible for overseeing the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference. They will also maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.

Duties and Responsibilities

• Oversee the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.
• Maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.
• Collaborate with cross-functional teams to collect, review, and approve documents, ensuring they adhere to company standards and regulatory requirements.
• Coordinate document reviews and approvals, tracking the progress and maintaining clear communication with stakeholders.
• Monitor and enforce document control procedures to maintain consistency, accuracy, and compliance throughout the organization.
• Support the creation, formatting, and distribution of documents, ensuring they align with company branding and style guidelines.
• Ensure documents are regularly updated and obsolete versions are removed, preventing confusion and maintaining data integrity.
• Assist in conducting audits to ensure the accuracy and completeness of document records.
• Train new employees on document control procedures and provide ongoing support to ensure adherence to established guidelines.
• Generate reports and metrics related to document control activities for management review.
• Stay updated on industry best practices and trends related to document control and propose improvements to enhance efficiency.

Qualifications and Experience

• B.Sc Degree in Library Science, Information Technology / Management, Record Management, Secretarial Studies, or other related fields (Having a Master’s Degree is an added advantage).
• 5+ years relevant work experience.
• Proven work experience as a Document Controller.
• Time-oriented approach to tasks.
• Ability to manage and maintain databases using different information technology management systems.
• Solid knowledge of SharePoint, Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Knowledge of relevant industry regulations and standards.

Application Closing Date
Not Specified.