Administration Intern at the United Nations World Food Programme (WFP) - Borno

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We are recruiting to fill the position below:

Job Title: Administration Intern (Women Internship Programme)

Requisition ID: 828338
Location: Maiduguri, Borno
Job Type: Short Term Monthly
Department: Administration
Duration of internship:  8 months 

Details
Why intern with us?
Nigeria, a federal constitutional republic with over 500 ethnic groups, the most populous country in Africa and the seventh most populated country in the world. Conflict in the northeast and criminality in the northwest remain important drivers of instability in Nigeria. In May 2013, the Government declared a state of emergency in the northeast States of Borno, Adamawa and Yobe (BAY). UNHCR reports over three million internally displaced persons (IDPs) in Nigeria, most of them in the BAY states. The March 2022 Cadre Harmonisé projected that 4.1 million people in the BAY states will face crisis or emergency levels of food insecurity from June to August 2022. WFP operations focus on crisis response to prevent further deterioration of food and nutrition security, reduce malnutrition, and minimize gender inequality. WFP has been present in Nigeria since 2016.

In addition to the exciting and challenging work we also offer:

• Training components:
  • Throughout their assignment, WFP interns have access to an industry-leading learning platform, WeLearn. Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.
• Learning Elements:
  • Expanded knowledge of the United Nations system: The Intern should have gained insights into the structure, functions, and mandate of the United Nations They should have a better understanding of the UN's role in advocating for sustainable development (SDG Goals) and promoting international cooperation.
  • Have proficiency in working within a humanitarian agency: The Intern should have developed skills and knowledge specific to working in a humanitarian organization like the World Food Programme. They should understand the principles, values, and operational aspects of WFP's work, including its role within the United Nations system.
  • Gained practical experience: The Intern should have gained practical experience in implementing initiatives and interventions aimed at achieving the WFPs mission. They should have participated in relevant projects, activities, and programs to contribute to WFP's efforts in achieving Zero Hunger.
  • Strengthened professional skills: The Intern should have honed their professional skills, including communication, teamwork, problem-solving, and project management. They should be able to apply these skills effectively in a multicultural and fast-paced work environment

How can you make a difference?

• Maiduguri management service have a very dynamic team that provides first-hand support and guidance to staff (national and international) deployed to the Area office to facilitate and enable all WFP operation toward achieving our mandate of Saving lives and Changing lives.
• These support services include travel, accommodation, assets, facility, and fleet management, providing services by adopting best practices and corporate systems for efficient and cost-effective utilization of available resources.

Responsibilities
In this role, you will:

• Perform basic storekeeping duties including receiving, storage and release of general office supplies or equipment; compile the records of the supplies, and update stock register  
• Collate information for inclusion in reports, documents, and correspondence, to support the effective work of Admin unit and other staff in a timely manner
• Asset recording and management
• Manage and keep track of administrative document trails (movement of Admin documents among different offices.), Receive in-coming administrative documents and do market survey when necessary
• Support Guesthouse management and Hub accommodation booking, invoice management and reports
• Manage RFQ process and Conference booking for staff upon request including Refreshment and monthly reports. 
• Perform other duties as required by administrative unit.

Qualifications

• Currently enrolled in an Undergraduate or Graduate programme (for example, Master's Degree) from a recognized university and has attended classes in the past 12 months or a recent Graduate from an Undergraduate or Graduate programme (within six months before the application to the internship programme) from a recognized university and has attended classes in the last 12 months of enrolment in the university, in the field of Human Resources, Business Administration or related field
• Must be women, as this program aims to empower and support women in line with WFP's commitment to gender equality.

Working Language: 

• Working knowledge of English (proficiency/level C) is required

Required skills/ Competencies:

• Works effectively in a multicultural and diverse environment.
• Strong interpersonal and communication skills 
• Comfortable in a rapidly changing environment, with competing and shifting priorities.
• Works collaboratively with colleagues to achieve organizational goals.
• Excellent organisational skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Remuneration
Interns will be paid a stipend to cover basic subsistence costs. The amount payable will be the equivalent of 14% of the daily subsistence allowance prevailing in the duty station of assignment for each day worked and not to exceed:

• US$ 1000 per month if I am based in "H" duty stations or internationally identified in Regional Bureaux/Country Offices; 
•  G3/1 net salary or US$ 1000 (whichever is lower) per month if I am locally identified in Regional Bureaux/ Country Offices. 

Application Closing Date
3rd September, 2023; 11:59 pm Rome time (GMT + 1) .