Executive Officer at the Excellence Community Education Welfare Scheme (ECEWS)

The Excellence Community Education Welfare Scheme (ECEWS) is a leading and reputable indigenous non-governmental organization that promotes access to qualitative healthcare, Education and economic strengthening opportunities for all Nigerians. With its headquarters in Uyo, Akwa Ibom State with a corporate office in Abuja, ECEWS has presence in 17 States across the South-South, South East, South West and North Central Nigeria with a strong client portfolio with the Global Fund to fight against AIDS, TB and Malaria, United States agency for international development (USAID), United States Centers for Disease Control and Prevention (US CDC), The United Nations office of Projects, World Bank & Federal Government of Nigeria. Since its founding in 2001, ECEWS has built a vast network of health and allied professional staff, partners and collaborators which has earned her a solid reputation among its funders and is well regarded by competitors and partners alike.

We are recruiting to fill the position below:

Job Title: Executive Officer

Location:  Akwa Ibom

Job Summary

• The Executive Officer will work closely with the Chief Executive Officer (CEO) and its management team as necessary to provide support to the CEO.
• S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high level report writing as necessary.
• The Executive Officer will enhance the CEO’s effectiveness by ensuring information management as well as representing the CEO to others.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• As assigned by the CEO, Support specific initiatives, activities, projects, and research under the office of the CEO or wider SMT.
• Maintains CEO’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
• Maintains confidence and protects operations by keeping information confidential.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Produce reports, presentations, and briefs for office of the CEO.
• Contributes to team effort by accomplishing related results as needed.
• As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CEO.
• Undertake any other duties as maybe required commensurate with the level of the post.

Minimum Recruitment Standard

• Bachelor's Degree in Social/Behavioural Sciences, Public Administration and Health related courses.
• Master's in any of this related field will be an added advantage.
• A minimum of 5-6 years’ strong experience in similar position within the INGO / Development sector.
• Membership of Chartered Institute of Administrators added advantage.
• Experience in program Management within the INGO/ Development Sector.
• Strong time management, planning and organizational skills.
• Strong interpersonal skills with a pleasant personality.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Proficiency in English.
• Strong verbal and written communications skills.
• Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
• Demonstrated expertise working with management teams.
• Critical thinking and problem-solving.

Application Closing Date
30th August, 2023.