Executive Assistant at Alex Izinyon & Co

Alex Izinyon & Co is now one of the leading law firms in Nigeria. Our practice spans Nigeria and part of the West African Countries such as Ghana, Sierra Leone, Gambia and Ivory Coast. As one of Nigeria’s leading law firms, we have always employed the highest standard of legal practice in every required jurisdiction.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

• We are seeking an experienced and highly capable Executive Assistant to provide comprehensive support to the Chairman/Head of Chambers at Alex Izinyon and Co.
• This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of tasks, ensuring seamless coordination and efficiency in the Chairman's daily operations.

Responsibilities

• Proactively manage the Chairman’s calendar, scheduling appointments, meetings, and conferences, ensuring optimal time allocation for various commitments.
• Draft, edit, and proofread emails, memos, reports, and other written materials on behalf of the Chairman, maintaining professionalism and accuracy in all communications.
• Maintain a structured system for organizing and archiving confidential documents, records, and information, facilitating quick retrieval when needed.
• Arrange complex travel itineraries, including flights, accommodations, transportation, and visa requirements, considering time zones and potential conflicts.
• Prepare agendas, gather relevant materials, and provide support during meetings, conferences, and events; take accurate minutes and follow up on action items.
• Act as a liaison between the Chairman and internal staff, clients, partners, and external stakeholders, representing the Chairman in a professional and courteous manner.
• Assist in special projects and initiatives, conducting research, gathering data, and providing insights to contribute to decision-making processes.
• Handle sensitive and confidential information with the utmost discretion, maintaining trust and confidentiality at all times.
• Identify urgent matters and manage competing priorities effectively to ensure the Chairman’s time is optimized.
• Prepare presentations, reports, and materials for various meetings and engagements, ensuring accuracy and alignment with the Chairman's objectives.
• Manage the Chairman's inbox and prioritize emails, responding to urgent messages as needed.
• Screen phone calls, direct as appropriate, or take messages.
• Coordinate catering for meetings and events.
• Stay up-to-date on industry trends and developments.

Qualifications and Requirements
Required:

• Bachelor's Degree in Business Administration, Law, or any other related field.
• 2- 4 years experience as an Executive Assistant or in a similar high-level administrative role.
• Strong written and verbal communication skills with an excellent command of English.
• Proficiency in using office software (Microsoft Office Suite, Google Workspace, etc.) and the ability to quickly adapt to new tools and technologies.
• Exceptional organizational skills and attention to detail.
• Ability to maintain composure under pressure and handle sensitive information with professionalism.
• Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
• Flexible and adaptable to changing priorities and requirements.
• Discretion, integrity, and a high level of professionalism.

Desirable:

• Experience as an Executive Assistant in a Law firm.
• Specialized skills, such as experience with legal research or drafting documents.

Benefits

• Health Insurance
• Competitive compensation package commensurate with experience (N100,000 - N150,000 Monthly).
• Paid Time Off
• Opportunity to work closely with a dynamic legal professional and gain exposure to high-profile legal and business matters.
• Professional development opportunities within a reputable legal and business environment.

Application Closing Date
1st October, 2023.

How to Apply
Interested and qualified candidates should send their Resume and a Cover Letter detailing their relevant experience and qualifications to: recruitnewjobs@gmail.com using "Application for Executive Assistant Position - (Their Name)" as the subject of the mail.