Personal Assistant (PA) at a Confectioneries & Baking Ingredients Company

The Managing Director (MD) of a company that is into the Sales and Distribution of Confectioneries & Baking ingredients is recruiting suitably qualified candidates to fill the position below:

Job Title: Personal Assistant (PA)

Location: Ogba, Ikeja, Lagos
Employment Type: Full-time
Working Hours: Mondays to Fridays 9am to 6pm, 2 Saturdays monthly (half day).

Job Brief

• The successful candidate will act as a liaison officer between the MD and customers and provide administrative support needed for smooth operations of the business.

Responsibilities

• Effectively manage the MD’s calendar, scheduling and coordinating meetings, appointments and making travel arrangements.
• Receive visitors/customers warmly and maintain a positive and professional attitude to work.
• Manage the flow of information internally and externally, write memos, letters and handle correspondences promptly on behalf of the MD.
• Handle enquires and complains via telephone and emails.
• Screen and answer calls on behalf of the MD.
• Handle special assignments as requested by the MD.
• Follow up with prospective customers.
• Follow up with customers and ensure prompt payment for goods purchased.
• Monitor sales representatives ensuring proper record keeping of all sales and prompt bank deposit of all cash payments.
• Manage inventory and oversee supplies.
• Carry out proper documentation, filing and recording.
• Take minutes, compile and prepare reports accurately as the need arises.
• Receive and dispatch mails for the MD.
• Record and maintain office expenses.

Qualification & Requirements

• B.Sc / HND in any Arts or Social Science discipline with atleast 1-2 years experience as a PA, Administrative Officer or any other similar role.
• Sound communication and interpersonal skills, proactive and good in solving problems.
• Good telephone and mailing etiquette.
• Proficient in Ms. Office Suites.
• Close attention to details and proactive
• Ability to prioritize, schedule and multitask.
• Ability to handle office equipment e. g printers, scanners, photocopiers.
• Ability to take ownership good use of discretion.
• Handle company’s information with utmost confidentiality.
• Can work independently and with a team.
• Can adapt quickly to new environment and learn fast.
• Must reside in or close to Ogba.

Salary

• N70,000 monthly.

Application Closing Date
15th September, 2023.

How to Apply
Interested and qualified candidates should send a one-page Resume and Cover Letter to: oby.onwodi@gmail.com using the Job Title as the subject of the mail.

Note

• This position is open to females only for diversity.
• Only shortlisted candidates will be contacted.