Administrative and Finance Assistant at the International Potato Center (CIP) - International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Administrative and Finance Assistant

Location: Jos, Plateau
Recruitment Type: National (1-year renewable contract)

Description

• The International Institute of Tropical Agriculture on behalf of CIP seeks suitable Nigerian for the position below at the CIP project location in Jos.
• NPSSP aims to support potato seed security in Nigeria by building local capacity within the public and private sector to supply adequate amounts of quality seed of in-demand and locally adapted varieties that meet the main market segment, while supporting smallholder farmers in maximizing their investments in seed through building capacity in on-farm seed quality management, good agricultural practices for improving soil health and fertility.

Job Duties

• CIP is looking for a dynamic Finance and Administration Assistant to provide technical support in a wide range of financial and administrative and day-to-day office duties to guarantee smooth flow and effectiveness of operations.

Finance:

• Support financial operations of the country office and ensure timely delivery of financial reports.
• Enter financial information, timely month-end close, and maintain all financial records for projects audit in line with donor requirement.
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Control petty cash to ensure a proper reimbursement.
• Make bank deposits and keep records.
• Identify and communicate any related issues to management promptly.
• Support the country’s statutory annual audits.
• Support staff when traveling by making necessary logistics arrangements like hotel and flight booking bookings, airport pickup & drop off, and give support to program staff during training by providing necessary administrative support.
• Coordinate office management. And fleet management of the field office vehicles.
• Provide support to procurement operations, following standard processes and ensuring effective service delivery.
• Prepare fixed assets register of the Center, review, and support the preparation of inventories.
• Responsible for the coordination of IT issues with the CIP regional office and IITA, serving as IT Key user.
• Ensure files are well kept in physical and electronic files for audit purposes.
• Ensure and support in maintenance of a good filing system.
• Act as Risk, Security, and Safety focal point to ensure the health and safety of all staff.
• Perform any other job-related duties as may be assigned by the Supervisor.

Qualification and Experience

• Candidates should possess a B.Sc / HND in Finance, Accounting, Business Administration, or related field with a minimum of two (2) years’ experience performing similar role in a well-structured environment.

Competencies
The ideal candidate must:

• Have proven relevant experience as a Finance & Administrative Assistant
• Be familiar with office management procedures and basic accounting principles.
• Have strong communication and interpersonal abilities.
• Have excellent organizational skills.
• Be fluent in Hausa language (speaking and writing) according to country.
• Have advanced written and oral communication skills in English.
• Have excellent knowledge of MS Office and office management software.
• Be fluent in Hausa language (speaking and writing) according to country.

Benefits
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
15th September, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online