Administrative Assistant at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Announcement Number: Abuja-2023-055RA
Location: Abuja
Series/Grade: FP - 0105 5
Work Schedule: Full-time - 40 hour per week
Promotion Potential: FP-NA

Overview

• Hiring Path: Custom Announcement (not open to the public)
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 5/1.  Actual FP salary determined by Washington D.C.
  • U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
• Security Clearance Required: Top Secret Clearance
• Appointment Type: Permanent
• Appointment Type Details: Definite not to Exceed (5 years)

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• The Management Section is responsible for all administrative services to Embassy Abuja and Consulate General Lagos, a mission composed of 220 USDH and 900 LE Staff with 12 other agencies.
• This position serves as Management Staff Aide to the Management Counselor (MC) and Management Officer (MO) and also performs the full range of logistical, administrative, and oversight duties needed to support the work and responsibilities of the supervisors and performs project work as needed.
• The incumbent must obtain a Top Secret security clearance.

Qualifications and Evaluations
Education Requirements:

• Bachelor's Degree in Liberal Arts, Business Administration, or Public Administration is required.
• Please address this factor in your ERA application under Education.

Experience:

• Minimum of five (5) years experience working in an administrative, managerial, or policy-related position for the U.S. Government or a large established multinational organization is required.
• Please address this factor in your ERA application under Major Duties and Responsibilities.

Job Knowledge:

• Strong knowledge of English grammar and business writing. Excellent understanding of visits or large event support requirements.
• Strong understanding of the Department's core hierarchy and its top officials.
• Detailed knowledge of Management and Department policies and practices (i.e., gifts, vehicle use, expediter use, procurements, overtime, allowances, ethics, etc.). Excellent knowledge of U.S. Government and Mission policies and Embassy procedures.
• Please address this factor in your ERA application under Major Duties and Responsibilities.

Evaluations:

• This may be tested. Applicant MUST address the Language proficiency requirement to be considered.

Language:

• Fluency in speaking/reading/writing of English is required.
• Please address this factor in your ERA application under Language.

Skills And Abilities:

• Must be an excellent writer, both as an editor and drafter. Excellent command of grammar, punctuation, and spelling is required. Excellent interpersonal skills is required.
• Must be a proficient user of Microsoft Office Applications (Word, Excel, Outlook, PowerPoint) and internet.
• Good numerical skills required for reviewing Representational, ORE, and Consulate vouchers.
• Please address this factor in your ERA application under Major Duties and Responsibilities.

Equal Employment Opportunity (EEO):

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• For the current COVID-19 Requirements please visit the following link.

Hiring Preference Selection Process:

• Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. 
• Therefore, it is essential that these applicants accurately describe their status on the application.
• Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. 
• A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
• The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
USD $50,662 /Per Year

Application Closing Date
4th October, 2023.