Program Associate at the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)

The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.

We are recruiting to fill the position below:

Job Title: Program Associate

Locations: Maiduguri, Borno
Employment Type: Full-time
Grade: G7
Vacancy Type: Fixed Term
Contract Duration: 1 Year with Possibility for extension

Background

• The UN Office for the Coordination of Humanitarian Affairs (OCHA) is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies.
• OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions
• This job opening is being advertised for the position of Programe Associate GS-7 located in the OCHA Maiduguri Office and reports to the NHF Programe Officer.

Duties and Responsibilities
Summary of Key Functions:

• Provide support to the implementation of the monitoring pillar of the NHF accountability framework.
• Provide support to the Programme Pillar of the NHF Accountability Framework.
• Facilitate knowledge-building and knowledge-sharing on NHF processes within OCHA Nigeria and the NHF implementing partners.
• Provide support to HFU Management functions.
• Provide support to the implementation of the monitoring pillar of the NHF accountability framework.

Perform monitoring missions in line with the NHF monitoring plan:

• Assist with the coordination and implementation of field monitoring visits and remote monitoring of NHF-funded projects.
• Document, analyze, and interpret the results from field monitoring visits and remote monitoring to assess the progress against the strategic objectives of the Allocation and the Fund.
• Review submitted project monitoring reports, analyze the results and follow up on recommendations with respective partners.
• Provide training and capacity support on monitoring and reporting to NHF partners, in line with NHF Training Plan.

Provide support to the Programme Pillar of the NHF Accountability Framework:

• Review corrects and approve NHF Narrative Reports
• Liaise with partner to receive progress narrative reports in time as per defined operational modalities of NHF funded project.
• Review narrative reports and provide feedback to partners.
• Guide partners and respond partners ‘queries about narrative reporting.
• Support in new partner intake and due diligence.
• Support in Strategic and Technical Reviews of allocation processes.
• Support drafting of the NHF Annual Report.
• Support in project revisions as required.

Facilitate knowledge-building and knowledge-sharing on NHF processes within OCHA Nigeria and the NHF implementing partners:

• Support capacity assessment of new partners.
• Support capacity building of NHF eligible partner.
• Support Allocation management process.
• Support preparation of donor field visits

Provide support to HFU Management functions:

• Keep NHF contact lists up to date.
• Support the preparation of NHF allocation meeting.
• Support the preparation of NHF Advisory Board meetings.
• Take meeting minutes.
• Support other functions as requested the Head of the HFU.

Required Skills and Experience
Education:

• Secondary education is required.
• A University Degree in the position related fields will be given due consideration but not a requirement.

Experience:

• A minimum of seven (7) years (with secondary education) or 4 years (with Bachelor's Degree) of progressively responsible experience in humanitarian affairs, monitoring and/or programmes or similar functions is required.
• 3 years experience in working in the BAY States (Borno/Adamawa/Yobe) is required
• Experience working with OCHA Pooled Funds (NHF and/or CERF) either directly or as a partner is required.
• Experience working in the UN system is required.
• Experience working with Monitoring and Evaluation is required.
• Availability for travel.
• Proficiency is MS office suite.
• Knowledge of databases structure and advance excel skills are desirable.

Competencies
Core Competencies:

• Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (Insert up to 7 Competencies):
Business Direction and Strategy - Strategic Thinking:

• Ability to develop effective strategies and prioritized plans in line with UNDP's objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions
• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

2030 Agenda: People - Gender:

• Gender Mainstreaming

Business Management - Operations Management

• Ability to effectively plan, organize, and oversee the Organization's business processes in order to convert its assets into the best results in the most efficient manner.
• Knowledge of relevant concepts and mechanisms

Business Management - Resource Management

• Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Business Management - Change Management

• Ability to prepare, support, and help individuals and teams in designing and implementing organizational change

Business Management - Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Development - Integration within the UN

• Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations

Language:

• Fluency in written and spoken English is required.
• Knowledge of local languages is an asset.

Application Closing Date
20th September, 2023.