Finance & Admin Assistant at Secours Islamique France (SIF)

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intends to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF provides its help in respect of cultural diversity, without any distinction of origin, religion or gender.

We are recruiting to fill the position below:

Job Title: Finance & Admin Assistant

Location: Borno

Key Duties and Responsibilities
Under the direct supervision of the Administrative Coordinator and Finance Officer, the Finance and Admin Assistant will be responsible for the following duties:

• Assist in maintaining all financial systems for the SIF Field office Maiduguri and ensure full compliance with SIF financial (SOP’s).
• To maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes, social security deductions etc.
• Ensure the full confidentiality regarding financial information.
• Withdraw Cash from the bank account under Admin Coordinator or Finance Officer.
• Management of the Cashbox & bank (Verify before payment that all the receipts/invoices/Taxes/social security etc are correctly filled and eligible for SIF accountancy (indicating date, details of the supplier, clearly written the amount with the stamp PAID);
• Daily update of the accountancy (Cash & Bank) according to the project activities and Finance and Administration needs.
• Perform daily cash count with Finance Officer and weekly with the Administrative Coordinator and to archive cash inventory every day.
• Supervise and follow-up all monthly payments (Per Diem, Salaries, House and Phone rental, Vehicle rental, etc) at the field office level
• Post all the financial transaction in the relevant excel sheet compatible with ERP function & ensure the all transactions are correctly allocated according to relevant accounting Head, budget Line, Project code etc.
• Timely inform the line management if there is any difference between books.
• Remain vigilant to circumstances which indicate risk of theft
• Collect the statement of Bank Accounts by the 1st of the following month.
• Assist Admin coordinator & Finance Officer in the monthly & yearly accountancy closure. Fill properly the monthly reconciliation form for each cash and bank, to be signed for approval by the Admin Coordinator & Finance Officer.
• Liaison with the log team
• Manage the Travel within the country for filed base staff (Booking air/train tickets).
• Keep original vouchers at field office base by ensuring that all procedures are met.
• Scan and archive copies of finance vouchers & send with monthly accountancy to the HQ.
• Undertake all other duties that may be determined by the Admin Coordinator and Finance Officer and that are compatible with the job.

Qualifications and Experience

• University Degree in Finance and Accounting or other relevant disciplines.
• At least 2 years’ experience in a Finance and Administration role with similar responsibilities.
• Experience working with an international NGO will be an advantage.
• Fluency in English and Hausa.
• Strong computer skills and experience working with accounting software.
• Experience liaising with a range of stakeholders regarding financial issues.
• Excellent interpersonal skills and ability to work in a team.
• Ability to work independently, prioritize tasks and to take initiative.
• Strong attention to detail and problem-solving skills.
• Strong work ethic and commitment to financial accountability and transparency.

Application Closing Date
11th September, 2023.