Administrative Officer at Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN)

The Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN) is a non-governmental, non-profit making coalition, made up of organizations with a shared vision to transform Nigeria into a country where every citizen has food and is nutrition secured. CS-SUNN pursues this lofty goal by engaging and mobilizing Government and Non-state actors to advocate for relevant policy implementation, raise awareness, generate evidence, build capacity and stimulate communities to scale-up nutrition in Nigeria, with special focus on maternal and child nutrition. The organizational capacity of CS-SUNN to become a leading voice on nutrition advocacy in Nigeria led to the SUN Movement Pooled Fund Project.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Abuja
Employment Type: Full Time

Job Summary

• The Admin Officer, under the supervision of the Human Resources & Administration Manager will support the delivery of optimal administration services to all staff and units of the organization.
• This will be in line with ethical best practices, policies and procedures for the successful achievement of programme outcomes and CS-SUNN’s objectives as well as its sustainability.

Job Responsibilities

• Support the full compliance with all relevant CS-SUNN and donor guidelines; keep up to date with changing policies and guidelines.
• General facility management including the protection, maintenance and repair of equipment.
• Comprehensive Inventory and Asset Management with adequate management of stocks
• Confidential and systematic filing of all administrative-related correspondences, documents, contracts, etc.
• Monitor and control administrative/office expenses and budget.
• Manage admin related supplier and services agreements.
• Writing of reports, minutes of meetings and maintaining of appropriate journals
• Oversee repairs and maintenance.
• Support the programme team in the coordination of travels and activities.
• Support the finance team in the management and follow-up with vendors on transactions, documentations and compliance.
• Support organizational learning and knowledge management activities.
• Maintain and update the Alliance register and database.
• Supervise general support staff and routinely collect specific data for admin reports and predictive analytics.
• Identify and mitigate any health, safety and security risks to staff.
• Support initiatives towards staff welfare, engagements and satisfaction.
• Assist in the organization of special events and outdoor activities.
• Any other task assigned by the Human Resources & Administration Manager.

Skills and Requirements

• B.Sc. Degree in Arts & Humanities, Social Sciences and any other relevant field.
• Cognate experience in Human Resources, Office management, logistics and administration is desirable.
• 3 years of relevant work experience, especially in the NGO sector will be a plus.
• Technical report writing expertise
• Excellent oral and written communication skills.
• Advanced MS Excel skills.
• Emotional intelligence and leadership skills.
• Effective and efficient conflict management and negotiation skills
• Good organization, scheduling and time management skills.
• Demonstrated attention to details, ability to follow procedures and meet deadlines.

Application Closing Date
29th September, 2023.