Human Resources Assistant at U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant

Announcement Number: Abuja-2023-093
Location: Abuja
Hiring Agency: Embassy Abuja
Series/Grade: FP - 0305 7
Promotion Potential: FP-NA
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Custom Announcement (not open to the public)
• Who May Apply/Clarification From the Agency:
  • For USEFM - FS is 07.  Actual FS salary determined by Washington D.C.
  • U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
• Security Clearance Required: Secret/Confidential Clearance
• Appointment Type: Permanent
• Appointment Type Details: Definite not to Exceed (5 years)

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• The incumbent provides Human Resources services to employees of the U.S. Mission Nigeria.
• Incumbent conducts e-Performance, Duty Officer and other relevant training to Americans.
• Incumbent handles various Human Resources programs and administrative duties, including maintenance of subject files, assist with security clearance process for EFMs and preparation of reports on various Human Resources issues.

Qualifications and Evaluations
Education Requirements:

• A Four (4) year College or University Degree is required. (N.B: Please address this factor in your ERA application under Education). 

Experience:

• One (1) year of experience in an office environment, handling Human Resources or Administrative duties is required. (N.B: Please address this factor in your ERA application under Major Duties and Responsibilities).

Job Knowledge:

• Knowledge of Office Administration procedures, Human Resources programs, procedures and regulation; and ability to resolve moderately complex HR issues is required.
• N.B: Please address this factor in your ERA application under Major Duties and Responsibilities.

Evaluations:

• This may be tested. (N.B: Please specify your level of proficiency in the language listed).

Language:

• Fluent speaking/reading/writing English is required. (N.B: Please address this factor in your ERA application under Language). 

Skills and Abilities:

• Must be tactful in dealing with HR customers; and must have strong interpersonal and good writing skills.
• Must have the ability to carry out work on own initiative, referring only unusual situations to the supervisor, as well as able to prioritize tasks.
• Proficiency in Microsoft word and Excel packages with the ability to type 40 WPM.
• N.B: Please address this factor in your ERA application under Major Duties and Responsibilities.

Equal Employment Opportunity (EEO):

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info
Benefits

Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. 
• A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
• The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
USD40,488 / Annum

Application Closing Date
26th September, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Application Instruction

• To apply for this position, click the "APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process. button.  For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• University Degree OR Transcripts

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Important Information & Notice

• All candidates must be able to obtain and hold a Secret clearance. 
• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.