Document Controller at a Fast-growing Group of Companies

A reputable and fast-growing group of companies based in Abuja, Lagos and Port Harcourt and operating in the maritime sector of the Nigerian Oil and gas Industry invites applications from qualified and experienced candidates to fill the position below:

Job Title: Document Controller

Location: Port Harcourt, Rivers
Employment Type: Full-time

Responsibilities

• The Document Controller will be responsible for managing and filing company documents while also ensuring their accuracy, quality, and integrity.
• Maintenance of accurate file structure for all documentation.
• Receipt, send and expedite all documents between organizations, making appropriate log entries for tracking & retrieval purposes.
• Maintaining and making available as necessary complete and current project documents and related information throughout a project cycle.
• Copy Scan and Store documents.
• Creating documents as per the document numbering system, archiving and distribution of documents
• Ensuring on time submission of accurate documentation to meet Client’s requests.
• Quality Control performance checks to ensure documentation management is complaint with procedural processes; seek assistance if questionable.
• Bidding / Tender documentation.
• Accurately and constantly maintain the metadata of business documents, such as, but not limited to; number, title, revision, status etc. in accordance to Company Specifications.
• Add/update documents to Document Management System.
• Provision of accurate and up-to-date Document review, receipt, and issue information to Projects/Operations team.
• Expediting and tracking of status of all documents reviewed internally by the Project/Operations team.
• File documents in physical and digital records.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.

Requirements

• Bachelor's Degree from accredited university.
• 3 years of Practical / hands-on experience in document management roles.
• Have knowledge of any Document Management System
• Proficient in using Microsoft office packages & Adobe Acrobat.
• Ability to work across multiple disciplines and departments.
• Have sound oral and written communication skills.
• Have good interpersonal and leadership skills.
• Time management skills.

Application Closing Date
31st October, 2023.