Executive Assistant / Admin at Fronthill Limited

Fronthill Limited is the leading BMS Integrator in Nigeria, accelerating Africa’s transition to a sustainable and efficient built environment.

We are recruiting to fill the position below:

Job Title: Executive Assistant / Admin

Location: Ilupeju, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a highly organized and proactive Executive Assistant/ Admin to support our Executive Team in achieving our strategic goals.
• As an Executive Assistant / Admin, you will play a pivotal role in ensuring the smooth and efficient operation of the executive office. You will manage the executive's schedule, handle communications, and provide high-level administrative support.
• The ideal candidate is a detail-oriented individual with exceptional organizational and communication skills.

Key Responsibilities
Calendar Management:

• Schedule and prioritize meetings, appointments, and travel arrangements for the executive.
• Ensure the executive's calendar is optimized for productivity and efficiency.

Email and Communication:

• Manage and monitor the company’s emails, draft responses, and filter incoming communications.
• Handle phone calls and inquiries, directing them appropriately.

Meeting Preparation:

• Prepare meeting agendas, briefings, and materials.
• Attend meetings, take minutes, and follow up on action items.

Administrative Support:

• Handle administrative tasks such as document preparation, filing, and record-keeping.
• Assist with special projects and reports as needed.

Gatekeeping:

• Screen and prioritize phone calls, visitors, and requests for the executive's time.
• Maintain confidentiality of sensitive information.

Research:

• Conduct research on various topics, competitors, market trends, and industry developments.

Qualifications

• Candidates should possess an HND or B.Sc Degree 1-2 years of experience as an EA/Admin or in a similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software and productivity tools (e.g., Microsoft Office Suite).
• Discretion and the ability to handle confidential information with professionalism.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and handle multiple tasks simultaneously.
• Bachelor's degree or equivalent experience preferred.
• Must have completed NYSC.
• Must not be more than 28 years of age.
• Live within Yaba and its environs.
• Preferable Female for gender balance.

Additional Information:

• This is a full-time position.
• Fronthill Limited offers competitive compensation and benefits packages.

Application Closing Date
2nd October, 2023.

How to Apply
Interestedand qualified candidates should candidates submit their Resume and Cover Letter to: hr@fronthill.com.ng using "Executive Assistant / Admin Application" as the subject of the email.

Note: Only successful candidates will be contacted.