Executive Assistant at Uraga Real Estate Limited

Uraga Real Estate Limited (a Honeywell Group Company) is a real estate company committed to creating long-lasting communities by providing creative and sustainable solutions. The company has over 20 cumulative years of experience in Development & Project management, Property & Facilities management and Real Estate & Asset management. We are at the forefront of transformational and innovative real estate projects, servicing the unique needs of our clients through tailor made real estate solutions. We invest in and develop structures and facilities across residential, retail offices, industrial/distribution warehouses, other commercial properties as well as hospitality facilities in Nigeria’s real estate market.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• To provide high level strategic and administrative support to the Executive Director
• To facilitate the realization of UREL’s strategic objectives by coordinating the articulation of short-, medium- and long-term business plans and objectives in line with the overall Group corporate strategy and divisions and subsidiary business strategies.

Principal Duties and Responsibilities

• Coordinate and monitor the implementation of the short, medium- and long-term business strategy goals and objectives.
• Coordinate the collation, documentation and periodic review of UREL’s corporate strategic plan and budget.
• Develop and communicate UREL’s approved business planning cycles, processes, premises and assumptions.
• Coordinate ongoing measurement of UREL’s performance against set targets and against competitor benchmarks in industry and report significant developments to management
• Prepare periodic corporate performance/business review reports for management attention.
• Validate/confirm and document management approval processes and incorporate into planning as required.
• Develop a corporate performance framework for UREL and define key performance indicators.
• Ensure periodic monitoring and reporting of UREL’s performance against set targets and report significant development to management.
• Oversee the maintenance and update of corporate scorecard for UREL.
• Act as a facilitator in Management decision making processes and ensure proper communication and implementation of Management decisions company-wide.
• Define standards for the documentation of the company’s processes.
• Coordinate the evaluation/monitoring and reporting of business process effectiveness.
• Organize and prioritize documents for the Executive Director’s review to ensure quality control and compliance to company procedures and policies.
• Develop presentations, reports, briefing papers and other relevant documents
• Draft letters and reply to emails on behalf of the Executive Director.
• Make travel arrangements for the Executive Director when necessary.
• Ensure all logistics and documentation requirements for internal and external meetings and sessions are prepared in a timely and efficient manner.
• Write minutes of meetings and produce memos for the ED’s review.
• Organize and maintain the ED’s diaries, make appointments and ensure proper set up of all appointments and meetings.
• Organize all aspects of the ED’s activities to ensure smooth flow of same.
• Manage renewal of all professional and club memberships for the Executive Director.
• Ensure all ED’s work tools are working at optimum efficiency.
• Coordinate the necessary contractors and staff to resolve any malfunctions of work tools.

Competency and Skills Requirements

• Candidates should possess Bachelor's Degrees with 3 - 4 years relevant work experience.
• Basic knowledge and understanding of macro and micro environmental trends.
• Good knowledge of the various industries of interest and an appreciation of the dynamics of emerging markets.
• Excellent communication, presentation and inter-personal skills.
• Strong leadership and people management skills.
• Good problem-solving skills.
• Good project management skills.
• Excellent communication (spoken and written)
• Ability to multi-task effectively and prioritize tasks.
• Integrity and ethics.
• Proficiency in the use of Microsoft office tools.

Application Closing Date
Not Specified.