Country Office Administrative Support - Short Term Consultancy at Malaria Consortium

Malaria Consortium (MC) established in 2003, is one of the world's leading non-profit organizations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. MC works with communities, government and non-government agencies, academic institutions, and local and international organizations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organization works to improve not only the health of the individual, but also the capacity of National health systems, which helps to relieve poverty and support improved economic prosperity.

We are recruiting to fill the position below:

Job Title: Country Office Administrative Support

Location: Abuja (FCT)

Job Description

• Malaria Consortium requires qualified admin support staff who will provide support to the Country office operations team and states in ensuring, ease of workload, fast-track conclusion of processes to enable full documentation and payment of vendors, and resolve pending administrative tasks.

Specific Task and Activities

• Receive briefing on daily task from the Admin/Operations focal point.
• Liaise with the Procurement & Admin Officers in coordinating vendor payments and administrative tasks for SMC Philanthropic Funding project.
• Review, scanning, and printing of support documents for SMC related payments and share same with the senior procurement officer for confirmation and onward presentation to finance for final payment.
• Ensures proper filing of SMC related support documents for payments.
• Support the logistics officer in collating all Travellers boarding passes and filling same into the folder as directed by the logistics and admin officer.
• Support the logistics officer in collating all supporting documents on logistics related service engagement for vendor payment processing.
• Support the senior admin officer in confirming and Reconciling of all PF-SMC asset/inventory in Abuja office and ensure that they are physically tagged in accordance to the allocated asset/inventory tags in the PF-SMC register.
• At the directive of the senior admin officer, support in computing monthly generator timing record.
• Perform other administrative and operational duties as may be assigned by the operations teams.
• Review all the task and submit report.

Deliverables
At the end of the assignment, the expected deliverables include:

• Admin / Operations TA
  • Ensure completeness of documentation for all final vendor payments.
  • Assignment report on the status of all vendor payments.

Qualifications and Experience
Essential:

• Bachelor’s Degree in Administration, Social Sciences, Project Management or similar.
• A minimum of 2-years’ experience in a related role.
• Previous experience within the INGO sector and in a related role.
• Good inter-personal, communication and planning skills.
• Strong Microsoft office suite skill.
• Superior attention to detail.
• Excellent communication skills.
• Expense reporting.
• Ability to work independently in an organized manner but within an integrated team.

Desirable:

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Previous working experience with MC and in SMC are added advantages.

Timing of Consultancy: October - December - 2023:

• Country Office Admin Support (SMC 2023) - 60 TA-days.

Application Closing Date
Tuesday; 10th October, 2023 (8am).