Facility Manager at KyDAL Office Point (KOP)

KyDAL Office Point (KOP) is a world class organization which offers wide range solutions for effective and high performance of co-operate setups. We offer tangible supplies for smooth and effective office operations as well as strategic support for high performance and maximum output of personnel by delivering best practice HRM systems and training solutions. Our customized solutions are focused on helping Organizations optimize the potentials of their people - Primary Asset, while providing work tools that maximize output and productivity.

We are recruiting to fill the position below:

Job Title: Facility Manager

Location: Ibadan, Oyo
Employment Type: Full-time

Job Functions and Responsibilities
Building and facilities:

• With the input of the Maintenance Manager and other parties required, the FM will be responsible for the development, communication and ensuring compliance to the following policies:
• Our clients facilities procedures and policies for:
  • Daily opening and closure of all school buildings and rooms
  • Request of repairs and purchase of facilities materials
  • Reporting damage or careless use of facilities
  • Generator usage
• Creating a maintenance and repair schedule log for AC’s, plumbing and water systems, generators in all buildings.
• Ensure that every room has a lock and key and provide a well labeled and organized storage for all extra keys to each room for each building.
• Develop a location specific inventory of all furniture, and other gadgets in each room for each building.
• Create a log system to receive written requests and complaints for each building
• Create a daily routine checklist for each building.
• Ensure each building has safety exit points, fire extinguishers are serviced and every room is safe for occupants [e.g. no naked wire showing, etc.].
• Ensure fire alarm systems are working and the school undergoes a fire and lock down drill each semester
• Liaising with Crisis Management Team, review and communicate procedure for lock down of all buildings in cases of danger or emergencies
• Submit written monthly report statements providing feedback on facilities maintenance and repairs, cost, challenges and suggestions.
• Reports should be submitted to the Head of School by the 3rd of the new month.
• Perform other duties assigned by your supervisor.

Residential building:

• Provide policy and procedures documents on reporting damages and request for campus residence.
• Develop a location specific inventory of all school facilities in residential buildings and in storage, showing facility cycle [purchase date, repair dates and possible date for a replacement].
• Create maintenance and repair schedules for all facilities provided for campus residence: ac’s, fridge, microwave, electric kettles etc.
• Create a log system to receive written requests and complaints from residents.

Cleaning:

• In collaboration with the Maintenance Manager, ensure the daily checklist of cleaning is signed
• Develop procedure to ensure the cleaner for every building has turned off all water taps, lights, ac’s and locked every room before leaving.

Cars:
In collaboration with Maintenance Manager:

• Ensure all cars are serviced as when due.
• Ensure car papers are renewed as when due.
• Ensure school buses are washed daily [when in use].
• Ensure assigned cars to residents are kept clean [washed at least once a week].
• Damages or accidents to cars are recorded and reported to the Head of School.
• Provide a log system for driver’s to ensure daily/weekly routine check for buses.
• Perform other duties assigned by your supervisor.

Projects:

• The FM will be responsible for supervision of all construction projects embarked by the school. This entails both minor and major projects.
• Minor projects entails:
• Repainting of buildings
• Expansion of rooms
• Major projects entails:
• New building construction
• Buildings renovations
• The FM will ensure that as much as possible, a budget [or rough estimate] of total cost of the project is submitted for approval to the Head of School and CFO before commencement.
• The FM will ensure all quotations are negotiated and are at lowest possible price without compromising standard.
• Workmen bills will only be paid after FM has approved that work has been completed and meets expectations.
• FM will liaise with the accounts department on all projects for payment periods to give room for proper planning.
• Final cost, suggestions and comments on all projects should be submitted to the CFO once the project has been completed. Report can be included with the monthly report.

Person Specification

• Candidates should possess HND / Bachelor's Degree with 6 - 15 years relevant work experience.
• Experienced or ability to work with a multicultural team
• Ability to think outside the box, come up with business ideas to increase revenue for the school
• Excellent oral and written communication skill
• Ability to communicate with a wide range of people
• Ability to manage time effectively and prioritize work in a demanding environment
• Ability to work on own initiative and under pressure
• Ability to work as part of and motivate team
• Strong strategic planning abilities
• Enthusiastic and assertive

Salary
N250,000 - N270,000 Monthly.

Application Closing Date
5th December, 2023.