Chief of Staff (Executive Assistant) at MacTay Consulting

MacTay Consulting is one of the first and leading management consulting firms in Nigeria, providing HR services to our clients in Africa since 1982. We focus on adding value to organizations through customized solutions that meet our clients’ needs. We have a proven track record of providing excellent services that impact our clients’ businesses.

We are recruiting to fill the position below:

Job Title: Chief of Staff (Executive Assistant)

Location: Lekki, Lagos
Employment Type: Full-time

Job Summary

• The Chief of Staff is to support executives in their roles to ensure that the company’s goals and objectives are met. They handle day-to-day responsibilities and attend meetings on behalf of the executives, take notes for them and assist with leading strategic planning processes.
• CoS is an essential role as they oversee various aspects of the management and logistics of their Executive’s work.
• This includes scheduling tasks, interactions with colleagues, presentations, and ensuring that executives remain in touch with their company.
• The CoS role has a diplomatic aspect as they interact closely with employees, address issues that might arise and ensure the sharing of essential information throughout the organisation’s ranks.

Objectives of this role

• Overseeing the implementation of strategic initiatives, from development through execution, under the supervision of senior leadership
• Assisting executive leadership in decision-making and programme management.
• Improving the organisational structure by addressing knowledge and skill gaps.
• Reviewing, designing, and implementing improvements to organisational procedures and structure to increase efficiency.

Duties and Responsibilities
A Chief of Staff uses strong diplomatic, leadership and problem-solving skills to enable and enhance the daily operation of a company. The responsibilities are vast, but they typically include the following:

• Developing and building relationships with employees, improving their efficiency in existing and new operations.
• Communicating on behalf of the CEO.
• Serving as the liaison between employees, executives and CEO regarding employee well-being, company climate and the success of programs and proposals.
• Anticipating, addressing, and resolving employee concerns in collaboration with the human resources department.
• Collaborating with the CEO to determine and implement business strategies while also providing consultation for improvements.
• Assisting with the planning, coordination and leading of meetings and workshops.
• Assisting with inquiries.
• Developing action plans for the dissemination of information across the organization.
• Providing support to the CEO with implementing new ideas and processes.
• Overseeing the daily operations of the by performing administrative tasks, including managing calendars, maintaining files, planning, and coordinating annual meetings.
• Working with leadership to measure team performance and provide tactical support to implement new ideas.
• Overseeing initiatives from ideation to implementation.
• Helping to identify and tackle core problems in business processes.
• Providing the CEO with insight and analysis of the company’s operations. • Assisting with risk assessment of new initiatives and business decisions.

Required Skills and Qualifications

• First Degree in any relevant discipline.
• Professional certification in project management, a related course or MBA is a plus.
• Previous vast experience in the role.
• Excellent written and verbal communication skills.
• Detail-oriented and data-driven with excellent organizational skills.
• Experience in organising and directing multiple teams and departments in an executive role.
• Experience in planning and leading strategic initiatives.
• Excellent interpersonal skills and the ability to collaborate across departments in a productive manner.
• Proven track record of organizing, leading, and directing thin and large teams.
• Possess a can-do attitude and an extreme dedication to efficiency.
• Excellent time management, multi-tasking, and project management skills
• A business-minded strategic planner with experience in data analysis, project management and budget management.
• Excellent problem-solving skills and the ability to develop creative solutions.
• Consulting experience with a focus on operations management
• Self-motivated, self-sufficient, and highly reliable
• Must be familiar with total cost management techniques including cost estimation, economic evaluation, cost control, cash flow, cost performance, cost reporting.
• Intermediate to advanced knowledge of Microsoft Excel, Power Point and Word.
• Proven ability to execute and improve the organization’s control processes and procedures.

Remuneration
N200,000 - N300,000 Monthly.

Application Closing Date
5th November, 2023.