Finance Intern at Mercy Corps Nigeria

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within. Now, and for the future.

We are recruiting to fill the position below:

Job Title: Finance Intern

Location: Maiduguri, Borno
Position Status: Internship, Full-time

General Position Summary

• Under the supervision of the Senior Finance Officer, the Finance Intern will handle various reconciliations at the field, and systematically follows all financial documentation for payment procession and maintains the appropriate finance records for the work performed.

Essential Job Responsibilities

• Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
• Prepare and maintain filling records of all program activities and other related financial documents.
• Identify and follow up on outstanding obligations.
• Receive, check, and submit travel advance claims from field based.
• Keeps record of all cash, bank, advances, and regular updates.
• Carries out weekly cash counts and whenever requested by the Finance Officer, prints off all payment vouchers and matches the documents to be filed.
• Pays or receives authorized bank payments and receipts.
• Enters transactions to the accounting software under the supervision of the Finance and Sub Grants Officer whenever required.
• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.
• Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
• Keep all finance documents and reports are properly filed, labeled, and stored in a clear and easily accessible manner following FFM.
• Be adaptable and flexible to take on new tasks and new assignments as requested from time to time.

Learning Objectives
At the end of the internship period, the intern should have acquired the following skills and knowledge:

• A clear understanding of the financial process.
• Understand the basic of donor regulations of procedures as well as Mercy Corps ones.
• Be familiar with bookkeeping.
• Be familiar with the Finance archiving system.
• Provide financial support to on-finance team members.
• Demonstrate good understanding of accounting skills.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
• Supervisory Responsibility: None
• Reports Directly To:Senior Finance Officer.

Knowledge and Experience:

• A minimum of Diploma Degree in Finance, Accounting or relative qualification
• Excellent Communication skills
• A demonstrated ability to multitask and process information into action in a timely manner
• Ability to use the following Microsoft Productivity tools: Excel and Word
• Fluency in English Language.
• Fluent oral communication skills in Hausa required.
• Mercy Corps interns and volunteers represent the agency both during and outside of work hours and are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures, and values at all times and in all in-country venues.

Diversity, Equity & Inclusion:

• Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity:

• Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, colour, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics:

• Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

Application Closing Date
10th November, 2023.