Administrative Officer at Wellspring College

Wellspring College is a model school established in 2003 by astute and seasoned academics and education administrators who commonly share the vision of returning standards to the nation's educational system. We harness every opportunity to give our students sound spiritual, academic, mental and social development. We are committed to providing a challenging, dynamic, relevant and coherent curriculum, which promotes lifelong learning and produces responsible, independent critical thinkers and learners who act ethically and confidently in their personal career and community life.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Ikeja, Lagos
Employment Type: Full-time

Responsibilities

• Develop and implement comprehensive maintenance programs to ensure the proper functioning of all equipment, systems, and structures within the facility.
• Conduct regular inspections to identify areas of improvement and address maintenance issues promptly.
• Collaborate with external vendors and contractors for repairs, renovations, and facility upgrades.
• Lead and supervise a team of maintenance staff, contractors, and other facility-related personnel.
• Enforce safety regulations and protocols to create a secure environment for employees, visitors, and contractors.
• Conduct regular safety audits and risk assessments, implementing necessary measures to mitigate potential hazards.
• Manage the company’s fleet and transportation unit and supervise the drivers.
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements and Skills

• Bachelor's Degree in Facility Management, Business Administration, or related field (or equivalent work experience).
• Proven experience in facility management, with a minimum of 5 years in a similar role.
• Strong knowledge of building systems, equipment, and maintenance protocols.
• Excellent leadership and communication skills, with the ability to collaborate effectively with diverse teams.
• Proficiency in budget management, vendor negotiations, and contract administration.
• Familiarity with relevant laws, regulations, and codes pertaining to facility management.
• Strong problem-solving abilities and a proactive approach to addressing facility-related challenges.

Application Closing Date
14th November, 2023.