Secretary at Aspom Travel Agency Limited

Aspom Travels Agency is a great travel deal company incorporated on the 2nd of February 2012 to provide support to people who wants to travel to any country in the world and also helps companies who wants to organize a group tour for their staff without stress. Aspom Travel Agency is committed to remaining well positioned and equipped to support our clients in their travel deals at a guaranteed lowest rates. In order to guarantee our clients efficient and high performance on jobs, Aspom has skilled, resourceful, goal oriented and team players.

Aspom Travel Agency succeed at arranging every travel services from visa processing, hotel reservations, flight reservation and giving our clients the most complete travel experience at the best price. Many of our clients prefer to work with us planning vacation trips in the USA and around the world as well - we gladly do all the shopping for them finding quality services on the market at the best price. Aspom Travel Agency mission and vision is to do our best to make your idea of a dream travel package happen.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Lekki, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a highly organized and efficient Secretary to join our team.
• As a Secretary, you will play a crucial role in ensuring the smooth functioning of our office by providing administrative support and managing day-to-day operations.
• You will be responsible for maintaining records, scheduling appointments, coordinating meetings, and assisting with various tasks to facilitate effective communication within the organization.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the management team and other staff members as needed. This includes managing correspondence, handling phone calls, drafting emails, preparing reports, and maintaining office supplies.
• Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings, both internal and external. Ensure all necessary arrangements, such as meeting rooms, equipment, and refreshments, are organized efficiently.
• Recordkeeping: Maintain accurate records, files, and databases, both in physical and digital formats. Ensure proper documentation and filing systems are in place to enable easy retrieval of information when needed.
• Communication Management: Handle incoming and outgoing communications, including emails, letters, and phone calls. Screen and redirect calls appropriately, respond to inquiries, and relay messages in a timely manner.
• Travel Arrangements: Make travel arrangements for staff members, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all necessary travel documents are obtained.
• Meeting Support: Prepare agendas, attend meetings, and take minutes as required. Distribute meeting materials, coordinate logistics, and follow up on action items to ensure timely completion.
• Data Entry and Documentation: Enter data into relevant systems and maintain accurate records. Assist in the preparation, formatting, and proofreading of documents, presentations, and reports.
• Confidentiality and Ethics: Handle sensitive information with utmost confidentiality and integrity. Adhere to ethical standards and maintain a professional demeanor at all times.

Qualifications and Skills

• High School Diploma or equivalent; additional certification or training in office administration is a plus.
• 1 - 2 years relevant work experience.
• Proven work experience as a secretary, administrative assistant, or similar role.
• Proficient in using office productivity software (e.g., Microsoft Office Suite) and office equipment (e.g., printers, scanners).
• Excellent organizational and time management skills, with the ability to prioritize tasks and work efficiently under pressure.
• Strong attention to detail and accuracy in all work.
• Exceptional verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work collaboratively with individuals at all levels.
• Flexibility and adaptability to handle changing priorities and multitask effectively.
• Candidate must reside in Lekki, ELF, Maruwa and environs.

Application Closing Date
30th November, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online