Company Executive Secretary at Nosagie Holdings

Nosagie Holdings is an indigenous registered company, having its headquarters office located in Benin City, Edo State. It provides EPIC and Project Management Services for the Offshore/Onshore Oil & Gas, Refining and Petrochemicals Industries.

We are recruiting to fill the position below:

Job Title: Company Executive Secretary

Location: Benin City, Edo
Employment Type: Full-time

Job Description

• We are seeking a competent Company Executive Secretary to provide essential support to our high-ranking officials.
• You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.

Key Responsibilities

• Corporate Governance: Ensure compliance with statutory and regulatory requirement and maintain an up-to-date knowledge of relevant legislation, regulations and best practices.
• Board Support: Organize and facilitate board and committee meetings, prepare agendas, draft minutes, and provide advice on corporate governance matters.
• Statutory Compliance: Ensure compliance with company law, listing regulations and other applicable laws and regulations. Maintain statutory registers, filing and documentation.
• Shareholders Relations: Manage shareholder communication, including the organization of general meetings, preparations of notices and coordination of proxy voting processes.
• Contract Management: Review and negotiate contracts, agreements and legal documents, ensuring compliance with legal requirements and protecting the company’s interests.
• Record Keeping: Maintain accurate and up to date records, including board meetings, resolutions, legal contracts and other relevant documentation.
• Training and Awareness: Conduct training programs and workshops to enhance employees understanding of corporate governance, compliance and legal matters.
• Ethics and Integrity: Promote a culture of ethics, integrity, and transparency throughout the organization, ensuring adherence to the company’s code of conduct.

Requirements and Skills

• Bachelor's Degree in Law, Business Administration, or a related field. Additional qualifications in company secretarial practice or corporate governance are highly desirable.
• Minimum of 5 years of experience as a company secretary or in a similar role, preferably in a publicly listed company or regulated industry.
• Knowledge: Strong understanding of corporate governance principles, company law, regulatory frameworks, and compliance requirements. Familiarity with relevant laws and regulations specific to the industry is advantageous.
• Communication: Excellent writing and verbal communication skills with the ability to draft clear and concise reports, minutes and legal documents. Ability to communicate complex legal concepts to non-legal stakeholders effectively.
• Analytical Skills: Strong analytical and problem-solving abilities, with attention to detail and the ability to interpret and apply legal and regulatory requirements.
• Organizational Skills: Excellent organizational and time management skills to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professionalism: High level of professionalism, ethics, and integrity, with the ability to maintain confidentiality and handle sensitive information.
• Technology Skills: Proficiency in using relevant software and tools for document management, record keeping, and corporate secretarial task.
• Teamwork: Ability to work collaboratively with cross-functional teams and build string relationships with internal and external stakeholders.
• Continuous Learning: A proactive attitude towards professional development, staying updated with changes in laws, regulations, and best practices in corporate governance.

Application Closing Date
25th December, 2023.