Office Administrative Assistant at Feed Avenue Limited

Feed Avenue Limited - Founded in 2020, Feed Avenue Limited is a subsidiary of the french company MG2Mix in Nigeria specialized in Health and Nutrition products and services. Feed Avenue operates in import, formulation and distribution processes of premixes and ingredients essential for animal nutrition (Poultry, Swine, Cattle, Fish, Horse and small ruminants). Our mission: Bring to lifestock farmers in Nigeria the guarantee of a unique quality of natural performing products and expertise. Thanks to our team of veterinaries, nutritionists and technicians, we offer to our customers the commitment of personnalized advisory support in the formulation of food, and continuous improvement of the nutritional quality of premix, additives, mineral foods and nutritional specialties tailor-made for the animal sector in Nigeria. We operate over a large part of the Nigerian territory thanks to our regional team. We act responsibly and are committed to our Corporate Social Responsability.

We are recruiting to fill the position below:

Job Title: Office Administrative Assistant

Location: Abuja (FCT)
Employment Type: Full-time

Missions & Activities
Main missions:

• Front Desk Management
• Document Management
• Meeting and Calendar Management
• Travel Arrangements
• Office Supplies and Inventory
• Support to Other Departments
• Social Media Handler
• Health and Safety
• Assist in Recruitment.
• Other Duties

Front Desk Management:

• Greet and welcome visitors, answer phone calls, and direct inquiries to the appropriate personnel.
• Maintain a professional and organized reception area.

Document Management:

• Maintain a systematic and highly organized filing system for both digital and physical documents.
• Ensure all documents are accurately labeled, filed, and easily accessible.
• Implement efficient document retrieval processes to facilitate quick access when needed.
• Perform data entry tasks with a keen eye for accuracy and precision.
• Maintain up-to-date and accurate records of various office activities.

Meeting and Calendar Management:

• Schedule and coordinate meetings, appointments, and events for staff members.
• Prepare meeting rooms, set up equipment, and ensure refreshments are available as required.

• Maintain and update office calendars.

Travel Arrangements:

• Assist in making travel arrangements for employees, including booking flights, hotels, and transportation.

Office Supplies and Inventory:

• Monitor office supplies, order replacements as needed, and maintain inventory.
• Coordinate with suppliers and vendors to ensure timely delivery of office materials.

Support to Other Departments:

• Provide administrative support to various departments, including Sales, Marketing, Operations, HR and Admin as needed.
• Assist with special projects, presentations, and reports.
• Relieve and provide operational support to the sales Unit.

Social media handler:
Content Creation

• Develop engaging and relevant content for all social media platforms, aligning with the company's brand voice and messaging.
• Create multimedia content, including graphics, images, and videos, to enhance the visual appeal of our social media presence.

Community Engagement:

• Foster a positive and interactive relationship with our online community by responding to comments, messages, and mentions promptly and professionally.
• Monitor trends and discussions within the industry to stay informed and engage with relevant topics.

Platform Management:

• Manage and update content on all social media platforms, ensuring a consistent and cohesive brand image.
• Stay up-to-date with changes in algorithms and features on various social media platforms to optimize content visibility.

Campaign Coordination

• Collaborate with sales team and other departments to coordinate and execute social media campaigns that align with overall company objectives.
• Track and analyze campaign performance, providing insights for continuous improvement.

Brand Advocacy:

• Identify and nurture relationships with influencers, industry leaders, and brand advocates to amplify the company's reach and influence.

Health and Safety:

• Ensure a safe and clean office environment.
• Assist with health and safety protocols and procedures.

Assist in Recruitment:

• Assist in the onboarding process for new employees, including document collection and orientation.
• Support HR in maintaining employee records.

Other Duties:

• Perform other tasks and responsibilities as assigned by the supervisor or management.

Skills Required for the Position
Theoretical and practical knowledges:

• B.Sc / HND or Its Equivalent; additional qualifications in Office Administration are a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• A combination of theoretical knowledge, practical skills, and technical proficiency.
• Understanding of fundamental administrative processes, such as document management, scheduling, and record-keeping.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Technical and methodological know-how:

• Competency in using office equipment such as copiers, scanners, and printers.
• Knowledge of data security and confidentiality to protect sensitive information.
• Proficiency in maintaining and securing digital files.

Behavioral skills:

• Demonstrates an unparalleled level of organization in managing office documents and records.
• Knowledge of time management principles to prioritize tasks efficiently.
• Effective communication and the ability to work cohesively in a team environment.
• Upholding high ethical standards, confidentiality, and professionalism in all interactions.
• Ability to work independently and as part of a team.
• Deadline-oriented
• Proactive

Salary
N150,000 - N200,000 / month.

Application Closing Date
8th December, 2023.

Method of Application
Interested and qualified candidates should send their Resume, Cover Letter, and copies of relevant certifications to: [email protected] using the job title as the subject of the mail.