Administrative Assistant at Herbal Goodness

Herbal Goodness is a manufacturer of premium quality, unique, organic, non-GMO superfoods, and herbal products to support healthy living and impact lives. Founded in 2013, the company excels in the botanical and natural supplements industry and manufactures product lines such as Herbal Teas, Supplements, Extracts, Essential Oils, Smoothies, and Juices. The company is unique in its values of Quality, Sustainability, and Impact. 100% women and minority-owned, Herbal Goodness believes in Business for social good. We donate 10% of our profits to promote the education of girls.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Abuja (Remote)
Employment Type: Full-Time
Department: Admin & Human Resources
Work Hours: Mon - Fri 9 am - 5 pm CST  
Reports to: Admin and Human Resources Manager

Summary And Objective

• Administrative Assistant will play a crucial role in ensuring efficient administrative operations while also providing valuable assistance in HR tasks. 
• The ideal candidate should have excellent organizational and communication skills and be able to multitask effectively in a fast-paced environment.

Responsibilities
Administrative Support:

• Providing comprehensive administrative support to the company, including but not limited to managing emails, scheduling appointments, and organizing digital files.
• Conducting research, gathering data, and preparing reports, presentations, and documents as required.
• Assisting in managing calendars, scheduling meetings, and coordinating travel arrangements for team members as necessary.
• Responding to inquiries and requests from clients, partners, and team members in a timely and professional manner, ensuring exceptional customer service.
• Handling confidential and sensitive information with the utmost discretion and maintaining strict confidentiality protocols.
• Maintaining and updating databases, records, and other administrative systems accurately and efficiently.
• Assisting with project management tasks, including tracking deadlines, monitoring progress, and communicating updates to relevant stakeholders.
• Collaborating with team members virtually, providing administrative support and ensuring effective communication channels are established.
• Helping streamline administrative processes, develop and implement efficient systems and procedures to improve overall productivity.
• Staying updated on industry trends and advancements, and proactively identifying opportunities for process improvements.

Human Resources Support:

• Assisting with recruitment activities, including posting job openings, screening resumes, scheduling interviews, and coordinating candidate communication.
• Supporting the onboarding process for new hires, including preparing offer letters, collecting necessary documentation, and organizing orientation materials.
• Maintaining employee records and databases, ensuring accuracy and confidentiality.
• Assisting with benefits administration, including enrollment, claims processing, and addressing employee inquiries.
• Assisting in organizing and coordinating training and development programs for employees.
• Supporting HR-related initiatives and projects, such as performance management, employee engagement surveys, and policy implementation.
• Assisting with payroll processing, ensuring accuracy and adherence to relevant policies and regulations.
• Handling employee inquiries and providing general HR information, escalating complex issues to the appropriate HR personnel.Human Resources Support.

Requirements / Qualifications

• A Bachelor's Degree in Business Administration, Human Resources, or a related field is preferred.
• Must have completed NYSC
• Customer service experience with knowledge on how to use design tools like Canva.
• 2+ years of proven experience as an administrative assistant or HR assistant with remote work experience.
• Proficient computer skills, including advanced knowledge of virtual communication tools (video conferencing, instant messaging) and online productivity tools (Google Workspace, Asana, Slack collaboration platforms).
• Excellent written and verbal communication skills, with strong attention to detail.
• Strong organizational and time management skills, with the ability to work independently and handle multiple tasks remotely.
• Understanding of basic HR principles, practices, and employment laws/regulations.
• Ability to handle sensitive and confidential information securely and professionally.
• Strong interpersonal skills, with the ability to communicate effectively and build positive relationships.
• Self-motivated and disciplined with excellent problem-solving skills and the ability to adapt to changing work requirements.
• Technologically adept, tech-savvy, and quick to learn.
• Must have excellent Internet connection, working laptop, and ability to adjust work hours to Central Standard Time (Between 9 am - 5 pm Central Standard Time).

Application Closing Date
Not Specified.