General Administration Officer at the West African Health Organization (WAHO)

The West African Health Organization (WAHO) is the health institution of the Economic Community of West African States (ECOWAS) charged with leadership and coordination of health improvement programs across the ECOWAS region.

We invite applications from suitably qualified candidates to fill the position below:

Job Title: General Administration Officer

Job Code: 0099
Location: Bobo-Dioulasso, Burkina Faso
Employment Type: Full Time
Grade: P2/P3
Directorate: Administration & Finance
Division: Administration & Human Resources
Line Supervisor: Administrative, Assets & Risk Officer
Supervising: Administrative Assistants, Drivers

Role Overview

• Under the supervision of the Administrative, Assets and Risk Officer, the General Administrative Officer shall play a cross-functional role in the overall management and delivery of office support services by ensuring the smooth operation of ongoing administrative functions, including the creation of a conducive work environment, health and safety, Infrastructure, equipment, assets, building and utility (water, electricity, phone, etc.) management, information storing and retrieval systems, etc.

Roles & Responsibilities

• Ensure proper maintenance of office equipment, assets, vehicles, and infrastructure.
• Monitor clients’ accounts.
• Ensure that vendors and contractors are paid in a timely manner.
• Update periodically assets register.
• Supervise the housekeeping and maintenance of WAHO building.
• Monitor energy consumption and usage.
• Develop strategies for minimisation of energy and water usage.
• Prepare and follow up on documents relating to shipments/freights, customs clearance, office material or staff transfers, deployment or repatriation.
• Provide information to staff regarding office administrative procedures, processes and practices.
• Manage WAHO office supplies.
• Prepare regular reports in SAP using the Material Management Module (e.g., office supplies and replenishment alerts).
• Ensure that invoices are created in SAP.
• Manage vehicle movement, including scheduling, servicing, logbooks, fuel coupons etc.
• Disseminate information on security issues.
• Ensure the cleanliness of the inner and outer office premises and that it is always manned.
• Lead, supervise and mentor subordinates.
• Perform any other duties as may be assigned by the supervisor.

Required Qualifications, Experience And Skills
Education:

• Bachelor’s Degree or its equivalent in Public Administration, Business Administration, Political Science or in similar field from a recognized University.

Experience:

• Three (3) years of progressively responsible experience in Business administration, Public
• Administration and External Relations or in a related position.
• Proven experience of managing materials in SAP or similar software in an international environment or in a similar position.
• Good knowledge of administrative and financial policies and procedures of ECOWAS.
• Knowledge of accepted standards, rules and practices, including those developed within ECOWAS.
• Knowledge of conference services and documentation;
• Familiarity with administrative and financial policies and procedures related to conference services and procedures in a governmental or international organization.

Salary
USD31,191.47 - USD45,109.22 Annually.

Application Closing Date
10th January, 2024.