Procurement Officer at the West African Health Organization (WAHO)

The West African Health Organization (WAHO) is the health institution of the Economic Community of West African States (ECOWAS) charged with leadership and coordination of health improvement programs across the ECOWAS region.

We invite applications from suitably qualified candidates to fill the position below:

Job Title: Procurement Officer

Job Code: 0098
Location: Bobo-Dioulasso, Burkina Faso
Employment Type: Full Time
Grade: P3/P4
Directorate: Administration & Finance
Division: Administration & Human Resources
Line Supervisor: Principal Officer, Administration & Human Resources
Supervising: Procurement Assistant

Role Overview

• Under the supervision of the Principal Officer, Administration & Human Resources, the Procurement Officer has the responsibility to manage the routine procurement activities of the organisation from the preparation of tender requests, the opening of bids, establishment of purchase orders and monitoring the delivery of goods, works, and services.

Roles & Responsibilities

• Prepare a comprehensive Annual Procurement Plan for WAHO.
• Ensure the execution of the procurement activities according to the approved Procurement Plan.
• Maintain awareness of market conditions, including source lists, price, availability and competitiveness and ensure that costs are fair and reasonable prior to approving any purchase.
• Prepare bidding documents, contracts, purchase orders, and other procurement documents.
• Keep track of the status of each procurement process– from request to delivery or receipt by the requester - ensuring that priorities are met.
• Ensure that requisitions are proactively identified and met.
• In liaison with Finance, ensure timely funding, and/or resolution of any funding issues in relation to procurement activities.
• Check specifications for goods and Terms of reference for services ensuring compliance with set standards, regulations, procedures, and process requisition in accordance with ECOWAS and donor policies and procedures for Goods, where applicable.
• Maintains adequate vendor documentation and/or specifications on sources of supply, costs, delivery, vendor performance ratings, and quality requirements.
• Analyze all requisition documentation for proper material descriptions, budget authorization and cost center conformity.
• Prepare periodic, quarterly, and annual procurement reports covering service ordering, order tracking, purchase orders and contracts, service order delivery scheduling and costs.
• Establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the service providers.
• Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information.
• Perform any other duties as may be assigned by the supervisor.

Required Qualifications, Experience and Skills
Education:

• Bachelor's Degree (or equivalent) in Business Administration, Public Administration, Commerce,
• Supply Chain, Law or a related field from a recognized University.

Experience:

• Five (5) years of progressively responsible experience in finance, administration, budget, business administration or a related area including experience working in finance unit in an International
• Organization, NGO or Multilateral Aid Agencies or equivalent, experience working with financial processes of pooled funds;
• Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques; good judgement and knowledge of financial rules and regulations; ability to research and gather information from a variety of sources;
• Ability to research, collect, record, and preserve all relevant internal control measures and information (including electronic format) ensuring that a comprehensive information chain is established and maintained;
• Knowledge of all operational processes to identify and evaluate weaknesses in surveillance controls; ability to strengthen processes to actively mitigate/eliminate the potential for noncompliance and breach of ethics; ability to create pattern analysis and statistical models of processes and controls to detect anomalies/weaknesses.

Salary
USD37,431.66 - USD52,379.70 Annually.

Application Closing Date
10th January, 2024.