Documentation and Archives Officer at the West African Health Organization (WAHO)

The West African Health Organization (WAHO) is the health institution of the Economic Community of West African States (ECOWAS) charged with leadership and coordination of health improvement programs across the ECOWAS region.

We invite applications from suitably qualified candidates to fill the position below:

Job Title: Documentation and Archives Officer

Job Code: 0123
Location: Bobo-Dioulasso, Burkina Faso
Employment Type: Full Time
Grade: P3
Directorate: Administration & Finance
Division: Administration & Human Resources
Line Supervisor: Information Communication Technology & Documentation Officer

Role Overview

• Under the supervision of the Information Communication Technology & Documentation Officer, the Documentation & Archives Officer shall coordinate and manage activities relating to all WAHO’s documentation in manual and electronic forms.

Roles & Responsibilities

• Ensure the functioning of the library.
• Manage the entire records system for WAHO.
• Process all archival access requests.
• Manage, organize and enrich the documentary collection.
• Enhance the value of resources and documentary resources.
• Assist staff in accessing available health documentation.
• Provide technical support to WAHIDN (West African Health Information & Documentation Network).
• Promote partnerships with other Libraries, Associations/networks in Africa and elsewhere.
• Ensure the enrichment, accessibility, and integrity of the historical health archive.
• Coordinate the movement of archives into new or improved storage conditions.
• Create and maintain comprehensive, accessible, retrievable electronic archives.
• Organize archival records and develop classification systems to facilitate access to archival materials.
• Advise regularly on subscriptions to major periodicals, journals and magazines of paramount interest to the Organization.
• Carry out documentary research, monitoring and information research.
• Create and use documentary tools (filing plan, document management software, etc.) and information dissemination tools.
• Ensure cataloging (bibliographic description) and indexing of documents with appropriate documentary language and standards.
• Perform any other duties as may be assigned by the supervisor.

Required Qualifications, Experience and Skills
Education:

• Bachelor’s Degree or equivalent in Library and Information Science, Documentation and Archiving, Business Administration, Management, or in a similar field from a recognized University.

Experience:

• Five (5) years of experience in library and documentation support functions.
• Good knowledge of ECOWAS rules and regulations on the control and access to documentation, as well as meetings servicing.
• Proven knowledge in management of library and documentation services.
• Proven experience in developing information tools on library collection and facilities.

Salary
USD37,431.66 - USD45,109.22 Annually.

Application Closing Date
10th January, 2024.

Method of Application
Interested and qualified candidates should forward their completed Application Forms to: vn123dao@waho.ecowas.int using the Job Title as the subject of the email.

Click here to download the Application Form (Docx.)

Click here for more information (PDF)

Each application must include the following:

• A completed Job Application Form
• A Cover Letter of not more than one page on the motivation for the application to the post
• A signed up-to-date Curriculum Vitae
• A certified copy of Birth Certificate.

Note

• Candidates must be ECOWAS citizens.
• Candidates must be under 50 years.
• Submitted documents shall not be returned.
• Only shortlisted candidates will be contacted.
• Shortlisting and interview processes shall be based on the ECOWAS Staff Regulations.
• Shortlisted candidates will be interviewed.
• Offer of employment will be subject to a satisfactory background check.