Executive Assistant at Ascentech Services Limited

Ascentech Services Limited is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Garki, Abuja (FCT)
Employment Type: Full-time

Job Description

• As an Executive Assistant, you will provide high-level administrative support to the managing director.
• Your primary responsibility is to ensure the smooth and efficient operation of the executive's office by managing schedules, coordinating meetings, handling communications, and performing various administrative tasks.
• This role requires a proactive and detail-oriented professional with excellent organizational and communication skills.

Key Responsibilities

• Schedule and coordinate appointments, meetings, and events for executives.
• Manage and prioritize the executive's calendar to ensure optimal use of time.
• Screen and respond to emails, phone calls, and other communications on behalf of the executive.
• Draft, edit, and proofread documents, presentations, and correspondence
• Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.
• Ensure meeting rooms are set up and all necessary resources are available.
• Make travel arrangements, including booking flights, hotels, and transportation.
• Prepare travel itineraries and ensure executives have all necessary documents.
• Maintain and organize electronic and paper files.
• Keep track of important deadlines and deliverables.
• Assist with office logistics, such as ordering supplies, coordinating equipment maintenance, and handling mail.
• Handle confidential information with discretion and professionalism
• Anticipate and address potential issues before they arise.
• Provide solutions to challenges and obstacles.
• Build and maintain positive relationships with internal and external stakeholders.
• Act as a liaison between the executive and other team members.

Qualifications

• Bachelor's Degree preferred.
• Candidate should be between 30-36 years old.
• Proven experience as an executive assistant or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to work independently and handle multiple tasks simultaneously.
• Discretion and confidentiality are essential.

Application Closing Date
Not Specified.