Legal Secretary / Front Desk Administrator at UnoCasa Limited

UnoCasa is a full service Human Resources Consultancy business with focus on Talent Acquisition, Learning & Development and Consultancy services. Our raison d’etre is the notion that your people are your advantage and proffer people-centric solutions to ensure your team accomplish your business goals.

We are not your run of the mill HR Company, we believe in team diversity and teamwork; we believe that the workplace should have an ambience that inspires productivity of the team; and the application of technologies to enhance efficiency. We know that every business is unique and tailor HR solutions to your organisation’s needs. Our clients are in various sectors not limited to engineering, education, health oil & gas, government, media, finance, retail, lifestyle, consultancy firms and services

We are recruiting to fill the position below:

Job Title: Legal Secretary / Front Desk Administrator

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

• Oversees management of the reception area.
• Receives, interacts, directs guests and visitors, and ensures quick and prompt responses to inquiries.
• Provides administrative support to lawyers; assists with typing and correcting legal documents before dispatch to client locations.
• Organizes and maintains all official documents with a proper filing system. Schedules meetings, appointments and events and sends out timely reminders.
• Oversees management of the reception area to receive and welcome guests.
• Directs guests, clients, and other visitors to the appropriate offices.
• Ensures the front desk workspace is neat and tidy at all times.
• Updates clients’ database with contact information as required.
• Liaises with security personnel to manage guests and emergency situations.
• Handles internal and external telephone communications professionally.
• Receives calls, takes note of important information, and redirects calls when appropriate.
• Attends to all inquiries, directs communication to the appropriate person and ensures prompt response to clients’ complaints.
• Sorts and distributes incoming and outgoing emails and ensures letters for the managing partner are shared with him.
• Keeps inventory of office supplies, stationaries, and diesel.
• Provides administrative support to lawyers in the firm.
• Operates and maintains office machines including printers, intercoms, scanners, and photocopying machines.
• Types, edits, prints, and photocopies legal documents before dispatch.
• Makes reservations for external meetings and events for staff and sends out timely reminders.
• Schedules and sends reminders for in-house meetings and takes minutes.
• Maintains, retrieves, and files all official documents using a proper filing system.
• Produces and files various legal documents such as appeals, motions, or petitions, and litigations.
• Maintains a filing system and documents repository for the firm.
• Ensures dispatch delivers letters and court processes on time.
• Monitors and tracks deadlines and keep multiple agendas and provides timely reminders.
• Monitors the firms’ facilities and ensures proper maintenance of office assets.
• Liaises with the vendors and purchases office supplies.
• Performs other tasks as assigned by the practice manager.

Application Closing Date
13th December, 2023.