Executive Assistant at Tharwa Finds

Tharwa Finds is a staffing company dedicated to providing the most seamless, secure, cost-effective staffing solution. We offer a range of staffing services; domestic, repairs, entry-level and, hospitality.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lekki, Lagos
Employment Type: Full-time

Essential Duties and Responsibilities

• Performs a wide variety of complex, responsible and confidential secretarial and administrative duties for department heads, division heads and other management personnel, including providing routine analytical and technical support.
• Provides administrative support to the department or division head including the organization and maintenance of various administrative, reference, and follow up files; makes appointments and maintains a calendar, schedules and arranges for meetings and makes travel and meeting related arrangements; receives and screens visitors and telephone calls; organizes meetings by notifying participants, makes room arrangements, and prepares and posts agendas and required informational materials, attends meetings and prepares minutes; follows up on projects, transmits information, and keeps informed of pertinent activities.
• Works closely with the department or division head to maintain an in-depth awareness and knowledge of the departments and City's issues, philosophies, goals and objectives and assists in developing related strategies; works collaboratively with other City staff. Provides information and resolves moderately complex complaints which regularly requires the use of judgment and the interpretation and application of policies and procedures.
• Uses current computer software programs to prepare drafts of documents and finished documents; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Independently responds to letters and general correspondence not requiring the attention of professional personnel.
• Researches, compiles and summarizes a variety of informational or statistical materials from multiple sources; prepares a variety of studies, reports and related information for decision-making purposes.
• Provides assistance to department or division head in meeting management; assembles background materials, prepares agendas, and records action items from various meetings.
• Composes drafts of correspondence, confidential communications, speeches, presentations, resolutions, ordinances, contracts, administrative policies, and other materials independently or from brief notes.
• Investigates and follows-up on citizen requests for service, complaints, and requests for information.
• Performs basic accounting and bookkeeping functions related to ordering supplies, equipment and services. Orders and purchases supplies for department or division; tracks projects and prepares invoices from file documents.
• Performs clerical duties related to department or division activities such as typing, filing, and distributing mail. Organizes and maintains various administrative, reference, and follow-up files; purges files as necessary; organizes and maintains data base files.
• Plans, assigns, reviews trains, and evaluates the work of assigned clerical personnel; provides input on and conduct employee performance evaluations. Organizes own work, sets priorities and meets critical deadlines. Performs related duties as assigned.

Periperhal Duties:

• Attends seminars and workshops related to administrative duties and responsibilities.
• May serve as a member of employee focus groups.
• May represent the City at various meetings and functions.
• Operates a vehicle to carry out assigned duties.
• May perform cashier function including receipt of payments and various other payments, and post monies to appropriate accounts.
• May issue routine non-technical permits as authorized.

Salary
N120,000 - N140,000 / month.

Application Closing Date
28th December, 2023.