Confidential Secretary / Receptionist at Trinity Financials Services Limited

Trinity financial Services Limited is a financial advisory and wealth management company incorporated in 2018 and commenced operations in January 2019. The company was licenced and is being supervised by the Central Bank of Nigeria (CBN) to provide custom-made financial services to both corporate and individual customers. The Board and Management teams are made up of seasoned individuals with diverse experience in banking, finance, law and business.

We are recruiting to fill the position below:

Job Title: Confidential Secretary / Receptionist

Location: Lagos
Employment Type: Full-time

Job Description

• Greet and assist visitors and clients: A warm smile and a welcoming demeanor create a positive first impression.
• Guide clients and visitors to the appropriate departments.
• Provide information about the products and services offered.
• Answer and direct phone calls: handle a busy phone system,ensuring calls are directed promptly and efficiently.
• Serve as a knowledgeable resource for inquiries regardingappointments, and general information.
• Employ excellent phone etiquette to leave callers with a favorable impression.
• Schedule appointments and manage calendars
• Coordinate appointments between clients and other relevant parties.
• Use calendar management tools to optimize time management and efficiency.
• Handle incoming and outgoing correspondence: Sort and distribute mail, packages, and faxes to the appropriate recipients.
• Maintain an organized filing system for physical and digital documents.
• Maintain office cleanliness and organization: Ensure the reception area and common spaces are tidy and presentable.
• Arrange for the maintenance of office equipment, such as printers and copiers. Manage inventory of office supplies and place orders as needed.

Education, Experience and Skills

• B.Sc. B.A., or HND in relevant field
• A minimum of 1 year experience required
• Excellent communication and interpersonal skills to greet and assist clients in a professional and friendly manner.
• Ability to handle a high volume of calls, emails, and inquiries while maintaining composure and attention to detail.
• Proficient in Microsoft Office and other relevant software for scheduling appointments and maintaining accurate records.
• Strong organizational and multitasking skills to manage administrative tasks such as filing, data entry, and inventory management.
• Knowledge of account terminology and procedures to provide accurate information to clients and colleagues.

Requirements:

• Ability to smile and appear radiant at all times
• Dress coporately
• Presentable
• Must be able to multi task
• Must be able to be discreet
• Good Communication and Diction skills
• Good Interpersonal skill.

Application Closing Date
15th January, 2024.