Document Control / QMS Officer at a Reputable Engineering, Construction and Procurement Company

A key player in the Engineering, Construction and Procurement industry located in Warri - Delta State & Lekki - Lagos State, with a focus on being the leading provider of sourcing, contracting, procurement and supply services, is recruiting seasoned professionals to fill the position below:

Job Title: Document Control / QMS Officer

Location: Warri, Delta

Key Responsibilities

• Ensure the proper documents are created Responsibilities and signed, that all data is accurate and that documents are stored/backed up for easy retrieval and any retention policies are followed
• Maintain Documents. Develop Document Control Policies and Procedures.
• Train Employees and Clients Manage a Document Control Register to monitor movement of document internally and externally. Manage a distribution table. This is to have a standard for dispatching information.
• Printing of documents in order to monitor the standards and keep a record of the reference numbers
• Ensure Quality Management System processes are “established, implemented and maintained
• Report to “top management” on the QMS performance and where improvements are needed
• Ensure that everyone in the organisation is aware of customer requirements and meeting the requirements.
• Ensure that company third party accreditations are obtained and maintained.
• Ensure all company policies, procedures, and work instructions are documented in a clear, simple and concise manner.
• Assist in the preparation of tenders by providing management system related documents
• Train all company personnel in the documented company policies
• Identify relevant legislative requirements
• Control and maintain the company audit and risk assessment schedule.
• Conduct safety, quality and environmental system compliance audits.
• Ensure personnel have received appropriate training and are assessed as competent to perform tasks.
• Prepare and submit monthly management reports relating to company systems, compliance and incidents
• Ensure that ALL documents leaving the organization are evaluated and validated to enable document control
• Ensure adherence to ESTABLISHED operating procedures during documents submission.
• Implement submission of all documents within time and quality parameters.
• Enhance the Document Control Procedures.
• Develop a Document Control Register Indicators
• Ensure that all non-conformities are closed out within specified timeline.
• Inform all employees on progress made on QMS once every Quarter.

Qualifications / Competencies

• First Degree in Computer Science, or Professional Certification in Document Control and Quality Management System
• Proficient in computer software programs such as, word processors, spreadsheetprograms, and database systems.
• Basic analytical experience
• Proficient typing skills
• Data organization and storage knowledge
• Considerable experience between 2-3years in managing quality documentation functions in an ISO certified environment
• In-depth knowledge of quality management operations
• Sound knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.

Remuneration
Attractive with added Benefits.

Application Closing Date
23rd December, 2023.