Manager, Inventory & Asset Management at Marie Stopes International Organisation Nigeria (MSION)

Marie Stopes International Organisation Nigeria (MSION) is a result-oriented Social enterprise, which uses modern management and marketing techniques to provide reproductive health care and allied services. MSION’s goal is to meet the needs of underserved Nigerians and dramatically improve access and use of a range of reproductive health services. MSION is part of Marie Stopes International’s Global Partnership which is in over 37 countries worldwide.

We are recruiting to fill the position below

Job Title: Manager, Inventory & Asset Management

Location: Abuja

Job Summary

• The inventory & Asset Management Manager is responsible for filling out orders, verifying the accuracy of orders, and maintaining inventory by ordering, receiving, and allocating orders and requests.
• He/ she is also required to prepare reports and correspondences and maintain files and records including general inventory and record-keeping functions.
• He/she will manage asset management and disposition of inactive and obsolete assets by tracking inventory, costs, movement, and disposition.

Key Responsibilities

• Design and implement an inventory tracking system to optimize inventory control procedures.
• Examine the levels of supplies and raw materials to determine shortages.
• Document daily deliveries and shipments to update inventory.
• Prepare detailed reports on inventory operations, stock levels, and adjustments.
• Perform daily analysis to predict potential inventory problems.
• Order new supplies to avoid inefficiencies or excessive surplus.
• Performs activities to monitor and maintain inventory control of stores or materials. Evaluate inventory levels, reorder quantity, etc, and notify admin/technical staff when reorders are necessary. May perform or supervise receiving, stocking, distributing, and packing in addition to inventory control. Maintains inventory records and prepares reports.
• Documents incoming and outgoing materials supplies (logistic supplies, IT Equipment, Furniture, vehicle spares, etc) 
• Receives requisitions and reviews for proper codes and approval signatures. Stocks delivered items and checked shelves for appropriate inventory levels.
• Create and regularly update the database to manage all non-consumable project inventory.
• Properly code and label all office furniture, equipment, and non-consumable inventory.
• Keep track of the location of all equipment and furniture for the project, including movement between offices by updating the database
• Verify inventory by physical stock on a bi-annual basis.
• Control and enter all new logistics supplies, IT equipment, Furniture, Vehicle supplies, etc. from the purchase receipt and/or purchase order.
• Coordinate with field admin staff to ensure efficient inventory & asset management at the regional level.
• Coordinate physical count, investigate issues of a discrepancy, identify root causes, proffer solutions to eliminate re-occurrence, and report results accordingly.
• Manages asset management and disposition of inactive and obsolete assets by tracking inventory, costs, movement, and disposition.
• Perform expense management for asset disposals (forecasts, bids, schedules, etc.) and maintain asset disposal records.
• Develops asset management plans for all assets, assessing the need for renewals, new purchases, or disposals.
• Manages lease and disposals for assets, including the transition of assets between contractors and service providers.
• Reviews asset information, such as warranties, manufacturer warranties, maintenance, and service agreements, and regulatory compliance 
• Make recommendations regarding asset disposition and disposal procedures to senior management.
• Responsible for maintenance and disposition of assets, including leasehold interest, insurance, encumbrances, titling, advertising, and disposal.

Qualifications and Key Experience

• A Degree in Accounting with a minimum of 2nd class Upper division or its equivalent, and a recognised professional qualification such as ACA, or ACCA. 
• Working knowledge of the insurance industry and relevant federal and state regulations
• Excellent critical thinking and decision-making skills.
• Good administrative and organizational skills.
• Strong customer service skills.
• 4-5 years post-NYSC experience in a similar role with any commercial outfit
• Ability to use SUN Accounting package and other accounting packages.
• Advanced Excel skills preferred. 
• Ability to multitask, manage a workload, and produce high-quality reports.
• Good team player and flexible while working with other colleagues.

Skills and Experience:

• Excellent verbal and written communication skills.
• Ability to manage and motivate teams to achieve targets.
• Good team player and strong problem-solving and interpersonal skills.
• Good understanding of general and specific Company and commercial law
• Excellent drafting and document review skills.
• Good judgment and strong initiative.
• Proven ability to effectively juggle competing priorities.
• Candidate must be able to work under pressure with keen attention to detail.
• Excellent organizational skills and ability to interact effectively with other external counsel, global MSI team members, diverse in-house client groups, senior executives, and third parties.
• Strong ability to think strategically, creatively, and innovatively.
• High professionalism, self-motivation, efficiency, and results-oriented delivery on short timelines.
• Ability to interact effectively with business and technical clients in a fast-paced environment.

Application Closing Date
29th December, 2023.