Document Controller at Kinetic Electromechanic Nigeria Limited

Kinetic Electromechanic Nigeria Limited is a Premier Building Services engineering and Maintenance Specialists Company in Nigeria. Founded in the year 2007, offers Engineering Solutions in Mechanical, Electrical and Plumbing (MEP) for projects and facilities maintenance services with head office in Port Harcourt.

We lead in emergent roles engaging the latest trends in building services and facility maintenance. We use the best available cost-effective technology to give durable, functional, and best deliverables to our clients. We are Client-preferred, professionals’ choice in areas of Electro-Mechanical works comprising HVAC, Plumbing and Drainage, Fire Fighting and protection, and Electrical systems, we have successfully delivered iconic Projects in Nigeria and played a significant role on the sustainability and maintenance of facilities.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Yenagoa, Bayelsa
Employment Type: Full-time

Job Description 

• We are seeking to hire an experienced and competent Document Controller who will be responsible for accurate and efficient preparation and management of documents.
• He/She will control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.

Responsibilities

• Copy, scan, and store documents
• Check for accuracy and edit files
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Updating manpower position and work allocation reports daily as received from Site Engineers
• Corresponding on behalf of the Project Managerwith the Main Contractor, Client, Consultant, and Sub-contractors
• Reviewing documents, checking they comply with regulations, creating revisions, and archiving outdated versions
• Able to use an electronic document management system (EDMS)such as Sharepoint, to index, store, and retrieve a wide variety of document types such as engineering drawings
• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Producing document progress reports for senior managers
• Conducts regular reviews and document audits
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Prepare ad-hoc reports on projects as needed.

Requirements / Skills
Additional skills that may benefit anyone considering a job as a document controller include:

• BSc Degree in Project Management, Engineering Degree or relevant field
• Administration skills
• Be thorough and pay attention to detail
• Able to work well with others
• Customer service skills
• Able to use your initiative
• Hands-on experience with MS Office and MS Excel
• Proficient typing and editing skills
• Data organization skills
• Knowledge of the English language
• Able to accept criticism and work well under pressure
• Flexible and open to change
• Able to carry out basic tasks on a computer or hand-held device.

Experience:

• 3 - 5 Years.
• Proven work experience as a Document Controller or similar role
• Familiarity with project management
• Must be working in an Engineering Company.
• Experience with Mechanical Engineering and Plumbing (MEP) will be an added advantage.

Compensation
Open for negotiation.

Application Closing Date
29th December, 2023.

Method of Application
Interested and qualified candidates should submit their CV and Applications to: [email protected] with the Job Title  as the subject of the mail.